Administrative Assistant; QA Document Control

CONTRACT PHARMACAL CORP • Town of Smithtown, NY

9d • $19 - $21 • Onsite

About The Position

Supports Quality Assurance Document Control functions, with a focus on filing, scanning, organizing, and reviewing GMP records. The role requires office presence to collaborate with peers and supervisors, and the work or travel schedule may need to change to meet business requirements. Ongoing travel throughout geographic areas may be part of the normal scope of the role. There are no supervisory responsibilities. Protective equipment or attire is required as needed.

Requirements

• High school diploma.
• Previous work experience, preferably in an FDA-regulated industry.
• Strong communication and strategic-thinking skills.
• Proficiency with MS Office programs and ERP systems such as Aurantium, as well as other document management and business communication tools.
• Ability to multitask, prioritize, and manage time effectively.
• Some knowledge of cGMPs related to the US FDA and manufacturing environments.
• Ability to meet the physical demands of the role, including sitting; using hands to finger, handle, or feel; reaching with hands and arms; and talking or hearing.
• May be required to lift up to 50 pounds, stand, bend, and climb stairs.
• Close vision and ability to focus.
• Ability to climb stairs as part of regular duties, including accessing multi-level facilities or transporting documents between floors.
• Ability to be present in the office to collaborate with peers and supervisors.
• Ability to adhere to or adjust the work and travel schedule as needed to meet business requirements.
• Potential ongoing travel throughout geographic areas as part of the normal scope of the role.

Nice To Haves

• Some college coursework or an associate degree.
• Previous work experience in an FDA-regulated industry.

Responsibilities

• Assist with the retention and organization of GMP documents.
• File, scan, and index GMP documentation.
• Retrieve GMP documents in response to requests from all departments.
• Maintain and improve document logs and the filing system.
• Support intercompany communication and document retrieval requests.
• Review GMP records for accuracy and compliance with Standard Operating Procedures (SOPs).
• Perform other responsibilities as assigned by the senior leadership team.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED