Administrative Assistant; QA Document Control

Contract Pharmacal Corp • Hauppauge, NY

8d • Onsite

About The Position

Support Quality Assurance Document Control functions, with a specific focus on filing, scanning, organizing, and reviewing GMP records. The employee is required to be present in the office to collaborate with peers and supervisors. The work and travel schedule must be adhered to and/or changed as needed to meet business requirements. The role may involve ongoing travel throughout geographic areas as a normal part of the position. No supervisory responsibilities are assigned. Required protective equipment or attire is used as needed.

Requirements

• High school diploma.
• Previous work experience, preferably in an FDA-regulated industry.
• Strong communication and strategic-thinking skills.
• Proficiency with MS Office programs and ERP systems such as Aurantium, along with other document management and business communication tools.
• Ability to multitask, prioritize, and manage time effectively.
• Some knowledge of cGMPs related to the US FDA and manufacturing environments.
• Ability to perform the listed physical demands, including sitting, handling objects, reaching, communicating, and potentially lifting up to 50 pounds, standing, bending, and climbing stairs.
• Ability to climb stairs as part of regular duties, including accessing multi-level facilities or transporting documents between floors.
• Close vision and ability to focus.

Nice To Haves

• Some college coursework or an associate degree.

Responsibilities

• Assist with the retention and organization of all GMP documents.
• File, scan, and index related GMP documentation.
• Retrieve GMP documents in response to requests from all departments.
• Maintain and improve document logs and the filing system.
• Support intercompany communication and document retrieval requests.
• Review GMP records for accuracy and compliance with Standard Operating Procedures (SOPs).
• Perform other responsibilities as assigned by the senior leadership team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED