Senior Administrative Assistant (Administrative Support Assistant III)

Capital One • New York, NY

1d

About The Position

Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III to support multiple executives, from Director to Managing Vice President level, in a fast-paced, tech-savvy environment. The role helps maintain an efficient and productive team by handling administrative functions that allow executives to focus on department and company goals. The Senior Administrative Assistant serves as an extension and gatekeeper for executives, manages critical administrative tasks, disseminates information, and supports relationship-building across the team.

The position includes prioritizing complex calendars amid frequent last-minute changes, coordinating travel and expense reports, and organizing team activities and events such as all-hands meetings and social events. The successful candidate is adaptable, resourceful, detail-oriented, communicates professionally, and collaborates with administrative colleagues and other teams.

The minimum and maximum full-time annual salaries for work in New York, NY are $88,200 and $100,700, respectively. Capital One offers a comprehensive, competitive, and inclusive set of health, financial, and other benefits. Benefit eligibility varies by employment status and management level. Capital One will not sponsor a new applicant for employment authorization for this position.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.
• Flexibility and adaptability in response to changing demands and priorities.
• Resourcefulness, autonomy, strong judgment, and influencing skills.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Collaborative teamwork mindset.

Nice To Haves

• Associate degree.
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3 years of calendar management supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience using AI tools such as Gemini, CoPilot, Claude, or other AI solutions.
• Experience setting up video conferences and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communications.
• Excellent organizational skills.

Responsibilities

• Support multiple executives ranging from Director to Managing Vice President level.
• Prioritize complex scheduling requests and adjust calendars to frequent last-minute changes.
• Coordinate detailed travel arrangements and prepare timely expense reports.
• Drive team activities and events, including all-hands meetings and social events.
• Circulate information, answer questions, and act as a team ambassador.
• Foster relationships with other Administrative Assistants and teams.
• Proactively solve complex problems using sound judgment and influencing skills.
• Partner with Administrative Assistants and colleagues to foster collaboration within and outside the immediate team.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits that support total well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED