Senior Administrative Assistant (Administrative Support Assistant III) Loyalty, Marketing & Spend

Capital One • McLean, VA

12d • $80,900 - $92,300 • Hybrid

About The Position

Capital One is seeking a multitasking, self-motivated, and experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced, tech-savvy environment. The role partners with executives to handle administrative tasks, helping them focus on department and company goals. It calls for flexibility and adaptability as demands and priorities change, along with resourcefulness, autonomy, and problem-solving when taking on new tasks and projects. As a gatekeeper and extension of executive leaders, the assistant contributes to an efficient, productive, and positive team.

The position performs administrative functions that support organizational efficiency, including strategic management of complex executive schedules, travel arrangements, expense reports, and information distribution. The assistant communicates in a personable and clear manner and prepares and proofreads business communications with strong grammar and composition.

This is a hybrid position. The employee is expected to follow Capital One’s hybrid policy for required on-site presence at the designated office location. The listed full-time annual salary ranges are $80,900–$92,300 in McLean, Virginia, and $73,500–$83,900 in Richmond, Virginia. Salaries for other locations are based on the applicable location pay range.

Requirements

• High school diploma, GED, or equivalent certification.
• At least 2 years of administrative experience.
• At least 2 years of experience using Google Suite or Microsoft Office Suite.

Nice To Haves

• Associate degree.
• At least 5 years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment.
• At least 3 years of calendar management experience supporting multiple executives.
• At least 1 year of meeting and event planning experience.
• Experience setting up video conferencing and Zoom/Skype technology for meeting users.
• Experience planning ahead and managing time effectively.
• Excellent written and verbal communication skills.
• Excellent organizational skills.

Responsibilities

• Manage daily calendars for multiple executives, adjusting or prioritizing schedules in response to last-minute changes.
• Anticipate executive scheduling needs, optimize calendars, and independently execute and communicate adjustments.
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
• Coordinate travel arrangements and prepare expense reports using Capital One systems in a timely manner.
• Drive team activities and events, including all-hands and team meetings, conferences, supply ordering, and social events.
• Prepare professional business communications, including memos, letters, and emails.
• Build and maintain business relationships with executives and administrative staff across the organization.
• Participate in general administrative duties, including mail distribution, ad-hoc projects, committees, and group events.
• Promote a fun, team-oriented work environment.

Benefits

• Comprehensive, competitive, and inclusive health, financial, and other benefits supporting total well-being; eligibility varies by employment status and management level.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED