Senior Administrative Assistant

Oracle•Nashville, TN

14h•$56,300 - $118,200•Onsite

About The Position

Oracle is seeking a highly accountable, tech-savvy administrative assistant to provide high-level support to a Senior Vice President and Vice Presidents within the OCI Central Architecture organization. The role supports 2–4 executives with shared responsibilities and calls for an organized, resourceful, creative professional who can anticipate needs and thrive in a fast-paced, high-demand environment. The position is based in the office five days per week and includes supporting local office events, initiatives, and activities. The assistant will coordinate executive schedules and travel, facilitate meetings, manage expenses, plan annual events, and serve as a professional liaison with internal and external stakeholders. The position requires discretion with sensitive information and flexibility as priorities change. Oracle lists a U.S. hiring range of $27.07–$56.83 per hour or $56,300–$118,200 per annum; the role may be eligible for equity. Oracle describes its benefits package as including medical, dental, and vision insurance; disability and life insurance; flexible spending accounts; commuter and parking benefits; a 401(k) plan with company match; paid time off and holidays; paid sick leave and parental leave; adoption assistance; an employee stock purchase plan; financial planning and group legal benefits; and voluntary insurance benefits.

Requirements

At least 5 years of relevant experience supporting executives and/or coordinating critical events or projects in a fast-paced, global environment.
Ability to manage multiple tasks, prioritize effectively, and respond to high-pressure situations with speed and precision.
Strong organization, ownership, and accountability, including the ability to manage deadlines and ensure deliverables are met.
Strong problem-solving skills and a creative approach to complex challenges.
Exceptional written and verbal communication skills, with the ability to engage professionally across all organizational levels.
Proven ability to handle sensitive and confidential information with discretion and professionalism.
Flexibility and resilience when adapting to shifting priorities and an evolving workload.
Proficiency in Microsoft Office Suite, including PowerPoint.
Ability to work from the office five days a week.

Nice To Haves

Knowledge of Confluence.
Comfort working across time zones and managing international communications and travel arrangements.
Bachelor’s degree, preferably in Business, Communications, or a related field; preferred but not required.

Responsibilities

Provide full administrative support to 2–4 executives, including calendar management, domestic and international travel arrangements, meeting coordination, and expense management.
Use modern technology and software to communicate with executives and plan and facilitate large online meetings, including Slack and Zoom; learn new tools and technologies as needed.
Work from the office five days a week and support local office events, initiatives, and activities.
Plan several annual events, including space and desk assignments, travel itineraries, accommodations, logistics, and catering.
Act as a point of contact between supported executives and internal and external stakeholders.
Handle communications professionally and diplomatically, maintaining confidentiality and managing sensitive information.

Benefits

Medical, dental, and vision insurance, including expert medical opinion.
Short-term and long-term disability insurance.
Life insurance and AD&D, with supplemental life insurance options for employees, spouses, and children.
Health care and dependent care Flexible Spending Accounts.
Pre-tax commuter and parking benefits.
401(k) Savings and Investment Plan with company match.
Paid time off, including vacation benefits for eligible employees.
11 paid holidays.
72 hours of paid sick leave upon hire, refreshed each calendar year, with unused hours carrying over up to a 112-hour cap.
Paid parental leave.
Adoption assistance.
Employee Stock Purchase Plan.
Financial planning and group legal benefits.
Voluntary auto, homeowner, and pet insurance.
The role may be eligible for equity.