Senior Administrative Assistant - Innovation

Nike • Beaverton, OR

2d

About The Position

As a Senior Administrative Assistant at Nike, you will support three Senior Directors within Innovation. You will provide a wide range of administrative support to a diverse team and leaders with varying management styles, helping them operate effectively in a fast-paced environment. The role calls for strong organization, communication, time management, adaptability, initiative, attention to detail, and the ability to handle confidential information and prioritize among multiple stakeholders.

The position also supports team connection and culture through staff meetings, team-building activities, offsites, and the physical workspace. You will serve as a main point of contact for administrative questions and may provide temporary administrative coverage for other leaders.

Requirements

• Bachelor’s degree in business or a related field; a suitable combination of education, experience, and training will be accepted.
• At least 3 years of administrative work experience.
• Ability to work and communicate effectively with a variety of personalities, including senior-level executives.
• Ability to work effectively in a fast-paced, results-oriented team environment, including during periods of high ambiguity.
• Ability to organize, prioritize, and appropriately handle highly confidential and sensitive information.
• Ability to work independently, take initiative, and follow requests through to completion with strong attention to detail.
• Strong organization, communication, and time-management skills, and ability to prioritize across multiple tasks and set expectations with stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel, and virtual meeting tools such as Zoom or Microsoft Teams.
• Ability to occasionally work outside core business hours.

Nice To Haves

• Previous experience working with and tracking budgets.
• Experience with Keynote.
• Experience with AI tools such as ChatGPT or Microsoft Copilot.
• Previous Nike work experience.

Responsibilities

• Manage complex calendars, schedule appointments and meetings, resolve conflicts, and coordinate with teammates and leaders.
• Book flights, accommodations, and transportation; manage travel itineraries and required documentation.
• Plan meetings and events, including arranging event space, budgeting, catering, agendas, scheduling, reminders, and coordination with external parties.
• Prepare expense reports, track budgets, process vendor invoices and purchase orders, and create purchase orders.
• Prepare, edit, and format documents and correspondence, including organizational charts, presentations, agendas, and work-session run-of-shows.
• Draft, contribute to, or edit communications under the leader’s direction, coordinate stakeholder input and approval, and manage distribution lists or send communications on the leader’s behalf.
• Coordinate team space planning and workspace or equipment moves with appropriate stakeholders.
• Assist leaders with tracking expenses and budgets.
• Assist with project planning, track progress, and help ensure deadlines are met.
• Support team and culture-building activities, including staff meetings, team-building activities, offsites, and workspace-related efforts.
• Support team plans, projects, activations, and other deliverables as needed.
• Serve as the main point of contact for administrative questions from the team.
• Provide administrative coverage for other leaders when temporary needs arise.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior