Senior Administrative Assistant - Innovation

Nike•Beaverton, OR

About The Position

The Senior Administrative Assistant supports three Senior Directors within Nike’s Innovation organization. Administrative employees serve as liaisons embedded in business functions and geographies, helping teams keep pace through problem solving, organization, time management, professionalism, resilience, agility, and emotional intelligence. This role provides a wide range of administrative support to a diverse team and leaders with different management styles. It includes calendar and travel coordination, meeting and event planning, expense and budget support, document preparation, communications, workspace coordination, special projects, and team culture-building. The assistant also serves as the main administrative contact for the team and may provide temporary coverage for other leaders. Nike offers accommodations for the interview process, including screen readers, sign language interpreters, accessible and single-location in-person interviews, closed captioning, and other reasonable modifications. Candidates who need disability-related assistance may submit a Candidate Accommodation Request Form.

Requirements

Bachelor’s degree in business or a related field; a suitable combination of education, experience, and training will be accepted.
At least 3 years of administrative work experience.
Ability to work and communicate effectively with a variety of personalities, including senior-level executives.
Ability to work effectively in a fast-paced, results-oriented team environment, including periods of high ambiguity.
Ability to organize and prioritize work and appropriately handle highly confidential and sensitive information.
Ability to work independently, take initiative, and follow through on requests to completion with strong attention to detail.
Strong organization, communication, and time-management skills, with the ability to prioritize multiple tasks and set expectations with varied stakeholders.
Ability to occasionally work outside core business hours.
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel) and virtual meeting tools such as Zoom or Microsoft Teams.

Nice To Haves

Previous experience working with and tracking budgets is strongly preferred.
Experience with Keynote is a plus, but not required.
Experience with AI tools such as ChatGPT or Microsoft Copilot is a plus, but not required.
Previous Nike work experience is a plus.

Responsibilities

Manage complex calendars, schedule appointments, meetings, and conferences, resolve conflicts, and coordinate with teammates and leaders.
Book flights, accommodations, and transportation, and manage travel itineraries and required documentation.
Plan meetings and events, including securing event space, handling budgets and catering, planning agendas, scheduling, sending reminders, and coordinating with external parties.
Prepare expense reports; track budgets and purchase orders; and process vendor invoices or purchase orders as needed.
Produce, edit, and reformat documents and email correspondence, including organizational charts, presentations, agendas, and work-session run-of-shows.
Draft, contribute to, or edit communications under the leader’s direction, involve appropriate stakeholders, obtain final approval, and manage distribution lists or send communications on the leader’s behalf.
Coordinate team space planning, workspace arrangements, and equipment moves with relevant stakeholders.
Assist leaders with expense tracking and create purchase orders.
Assist with project planning, track progress, and help ensure deadlines are met.
Help build team connections through staff meetings, team-building activities, offsites, and the physical workspace.
Support team plans, projects, activations, and other deliverables as needed.
Serve as the main point of contact for administrative questions from the team.
Provide temporary administrative coverage for other leaders when needed.