Senior Administrative Assistant - CAFL Transition Age Youth Office

Committee for Public Counsel•Framingham, MA

9d•$59,893 - $87,956•Remote

About The Position

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is establishing a new Transition Age Youth Office within the Children and Family Law Division. This office, part of the Family Justice Advocates "conflicts office," will focus on improving representation and advocacy for young adults and transition-age youth navigating the family regulation system. The administrative assistant will be a crucial part of a multidisciplinary team dedicated to this mission. Initially, the office will operate remotely until office space is secured, with a potential location in Framingham or other Metro West or Greater Boston areas. CPCS is committed to fighting for equal justice and human dignity by supporting clients in achieving their legal and life goals through zealous advocacy and promoting just public policy. The agency values Courage, Accountability, Respect, and Excellence. CPCS is dedicated to diversity, equity, and inclusion, aiming to ensure its staff reflects a broad range of human differences and experiences, fosters a respectful and supportive work climate, and promotes the dignity and well-being of all staff members. The Transition Age Youth Office specifically provides multidisciplinary support for transition-age youth across the state, addressing their complex needs through case support, training, and limited direct client representation. The office will consist of an Attorney in Charge, trial attorneys, a social worker, a peer support specialist, and an administrative assistant. The Administrative Assistant will report to the Attorney in Charge and play a key role in the day-to-day operations of this fast-paced legal office, coordinating communications and support with various CPCS units.

Requirements

Associate’s degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required
Access to home internet access sufficient to work remotely
Strong communication, organizational and detail skills
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to establish effective working relationships and to work as a team member
Flexibility, and strict adherence to confidentiality
Strong cultural competency and diplomacy skills

Nice To Haves

Typing skill of 50 to 60 wpm preferred
Familiarity with advanced Word formatting and editing, and Microsoft Excel
Legal office experience a plus
Foreign language skills are strongly preferred

Responsibilities

Supporting the Attorney in Charge on day-to-day duties of running the office as well as special projects and coordinating communication, support, and resources with HR, Facilities, and IT
Opening and closing case files, maintaining open case files, and filing, scanning and shredding of closed cases
Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence
Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas
Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected
Planning, coordinating, and calendaring meetings and events
Assisting with other projects to improve the quality of legal representation and to enhance client services
Ensuring effective use of office systems and compliance with agency procedures and practices
Communicating effectively with internal and external contacts at all levels
Assisting with front desk coverage including all receptionist responsibilities as needed
Maintaining and updating office websites
Other duties as assigned