Senior Administrative Assistant - CAFL Transition Age Youth Office

Commonwealth of Massachusetts•Framingham, MA

1d•Remote

About The Position

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is excited to announce the opening of a Transition Age Youth Office, a new initiative in the Children and Family Law Division “conflicts office,” the Family Justice Advocates. The administrative assistant will be part of a multidisciplinary team, committed to improving representation and advocacy for the specific issues young adults and transition age youth face when caught up in the family regulation system. This is a full-time (35 hours/week) position. The Transition Age Youth Office will open as a fully remote office until office space is procured. The final office location is expected to be in Framingham but may be located in other Metro West or Greater Boston area locations. We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all. The TAY office of CPCS is seeking an Administrative Assistant to join our team. The TAY office provides direct representation to transition age youth and their siblings involved with the juvenile court, legal training and support to attorneys and social workers, and free advice and consultation to attorneys across the state. The office is comprised of an Attorney in Charge, trial attorneys, a staff Social Worker, a peer support specialist, and an Administrative Assistant. The Administrative Assistant is a key member of the Transition Age Youth Office staff, supporting the Attorney in Charge in running the day-to-day duties of a fast-paced legal office. The Administrative Assistant must be able to provide excellent support for the staff in the office as well as coordinate communications with other CAFL and FJA offices, as well as other CPCS units such as HR, Facilities, and IT.

Requirements

Associate’s degree in related area and at least two years of experience as an administrative assistant or office manager
Executive level secretarial skills
Access to home internet access sufficient to work remotely
Strong communication, organizational and detail skills
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to establish effective working relationships and to work as a team member
Flexibility, and strict adherence to confidentiality
Strong cultural competency and diplomacy skills

Nice To Haves

Typing skill of 50 to 60 wpm preferred
Familiarity with advanced Word formatting and editing, and Microsoft Excel
Legal office experience a plus
Foreign language skills are strongly preferred

Responsibilities

Supporting the Attorney in Charge on day-to-day duties of running the office as well as special projects and coordinating communication, support, and resources with HR, Facilities, and IT
Opening and closing case files, maintaining open case files, and filing, scanning and shredding of closed cases
Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence
Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas
Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected
Planning, coordinating, and calendaring meetings and events
Assisting with other projects to improve the quality of legal representation and to enhance client services
Ensuring effective use of office systems and compliance with agency procedures and practices
Communicating effectively with internal and external contacts at all levels
Assisting with front desk coverage including all receptionist responsibilities as needed
Maintaining and updating office websites
Other duties as assigned