Senior Administrative Assistant - CAFL Transition Age Youth Office

Committee for Public Counsel Services•Framingham, MA

7d•Remote

About The Position

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is establishing a new Transition Age Youth Office within the Children and Family Law Division. This office, part of the Family Justice Advocates, aims to improve representation and advocacy for young adults and transition-aged youth navigating the family regulation system. The Administrative Assistant will be a crucial part of a multidisciplinary team, supporting the Attorney in Charge in managing the daily operations of this fast-paced legal office. The role involves providing excellent support to the office staff, coordinating communications with other CPCS units, and contributing to the agency's mission of fighting for equal justice and human dignity. Initially, the office will operate remotely, with a future physical location anticipated in the Framingham or surrounding Metro West/Greater Boston areas.

Requirements

Associate’s degree in a related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills
Access to home internet access sufficient to work remotely
Strong communication, organizational and detail skills
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to establish effective working relationships and to work as a team member
Flexibility, and strict adherence to confidentiality
Strong cultural competency and diplomacy skills

Nice To Haves

Typing skill of 50 to 60 wpm preferred
Familiarity with advanced Word formatting and editing, and Microsoft Excel
Legal office experience a plus
Foreign language skills are strongly preferred

Responsibilities

Supporting the Attorney in Charge on day-to-day duties of running the office as well as special projects and coordinating communication, support, and resources with HR, Facilities, and IT
Opening and closing case files, maintaining open case files, and filing, scanning and shredding of closed cases
Providing administrative support, including word and data processing, filing, copying, scanning, and handling correspondence
Coordinating and assisting with projects relating to personnel management, program evaluation, and other areas
Creating statistical reports regarding attorney caseloads and disposition of cases and maintaining data collected
Planning, coordinating, and calendaring meetings and events
Assisting with other projects to improve the quality of legal representation and to enhance client services
Ensuring effective use of office systems and compliance with agency procedures and practices
Communicating effectively with internal and external contacts at all levels
Assisting with front desk coverage including all receptionist responsibilities as needed
Maintaining and updating office websites
Other duties as assigned