Senior Administrative Assistant

Rolls-Royce•Aiken, SC

7d•Onsite

About The Position

Provides senior-level clerical and administrative support for the Aiken Site and the VPs working there. The role operates and maintains office equipment and uses computer applications for spreadsheets, word processing, database management, and presentations. Duties include composing routine correspondence, generating reports and documents, preparing presentations, distributing meeting notes and printed materials, routing incoming mail, and preparing responses to routine letters. The position also schedules appointments, arranges travel, processes and tracks expense reports, takes and transcribes dictation, answers and routes telephone calls, and prepares invoices and expense reports. The role may assist with compiling and developing the annual budget. The position is based in Graniteville, South Carolina, and requires availability to work flexible hours. Relocation assistance is not available. Applicants must be authorized to work for any U.S. employer without sponsorship; the company cannot sponsor or take over sponsorship of an employment visa at this time.

Requirements

High school graduate or GED equivalent.
Five years of administrative assistance experience.
Intermediate knowledge and skills in letter and report formatting.
Intermediate oral and written communication skills.
Intermediate organizational and follow-up skills.
Intermediate interpersonal skills and the ability to work effectively with others.
Ability to maintain confidentiality.
Must be authorized to work for any employer in the U.S. without sponsorship; employment visa sponsorship or transfer is not available.

Nice To Haves

Knowledge of MTU products.
Familiarity with the organization structure.
A wide degree of creativity is expected.

Responsibilities

Provide senior-level clerical and administrative support for the Aiken Site and the VPs working at the site.
Operate and maintain office equipment such as fax machines, copiers, and phone systems.
Use computers for spreadsheet, word processing, database management, and presentation software.
Compose routine letters, type correspondence, and generate reports and other documents.
May assist with compiling and developing the annual budget.
Create presentations and distribute meeting notes, correspondence, and other printed material.
Open, read, route, and distribute incoming mail and other material; prepare answers to routine letters.
Schedule appointments and make travel arrangements.
Process and track expense reports for department managers.
Take dictation and transcribe notes.
Answer telephones, provide information to callers, take messages, and transfer calls to appropriate individuals.
Prepare invoices and expense reports.