Sr. Administrative Assistant - Recruitment Coordinator

IU Health • Indianapolis, IN

4h • Onsite

About The Position

Indiana University Health is seeking a Senior Administrative Assistant – Recruitment Coordinator for its Pathology Department. This role delivers a high-quality candidate experience for radiology and pathology clinical recruitment and serves as the department’s primary point of contact for visiting candidates. The coordinator manages the logistics of onsite visits, accompanies candidates throughout their visit, and helps ensure interviews, travel arrangements, and onboarding activities run smoothly. The role supports approximately 35 open positions at a time and connects candidates, clinical staff, search committees, Human Resources, and departmental leaders.

The position is full-time, Monday through Friday, and onsite in Indianapolis, Indiana. It reports to the Associate Director, Human Resources and has no direct reports. The ideal candidate is polished, personable, organized, adaptable, service-oriented, and motivated by IU Health’s mission.

Requirements

• High school diploma or GED.
• 4–6 years of relevant administrative experience in a healthcare or complex organizational setting.
• Experience supporting senior leaders and managing sensitive information.
• Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Strong comfort with technology, including Canva, and managing multiple calendars simultaneously.
• Comfort and confidence driving and transporting candidates as a core part of the job.

Nice To Haves

• Experience within a matrix organization and complex work environment.

Responsibilities

• Create and organize candidate itineraries, assist with travel arrangements, and manage events associated with onsite visits.
• Escort and transport candidates to and from meetings and scheduled locations throughout onsite visits, serving as their primary contact from arrival to departure.
• Coordinate and schedule onsite interview times on clinical staff calendars.
• Coordinate virtual interviews and ensure participants have the necessary information and access.
• Serve as the primary liaison for onsite recruitment logistics among candidates, search committees, Human Resources, and departmental leaders.
• Work with the Human Resources team to provide search committees with complete, organized application materials.
• Collect and organize feedback from clinical staff following virtual and onsite interviews.
• Support targeted recruitment efforts by coordinating job postings, organizing applicant and outreach materials, and assisting with follow-up communications.
• Assist with onboarding and new-hire orientation activities.

Benefits

• Access to learning and development opportunities, including advanced clinical training, leadership development, promotion opportunities, and cross-training development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED