Sr. Administrative Coordinator

Aston Carter•Seattle, WA

5d•$26 - $26•Onsite

About The Position

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an exceptional candidate experience. This role serves as an integral partner in managing recruiting processes, coordinating interviews, and building strong candidate relationships, often providing candidates with their first impression of the organization. The position is ideal for someone who is highly organized, enjoys working with internal and external stakeholders, can shift priorities quickly, and is eager to broaden their experience within a top-tier recruiting environment. This is a fully onsite contract position based in Seattle, Washington. The role operates in a fast-paced, dynamic recruiting organization where priorities can change quickly and collaboration with recruiters, hiring managers, and candidates is continuous. It uses applicant tracking systems and Microsoft Office applications to manage schedules, track candidate progress, and maintain accurate records. Strong communication, responsiveness, and organization are emphasized to ensure a smooth and professional hiring experience. The pay range is $26.00 per hour. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other job-related factors. Eligibility requirements apply to some benefits, and availability may depend on job classification and length of employment. Benefits for eligible temporary employees may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth post-tax contributions; voluntary life and AD&D insurance for employees and dependents; short- and long-term disability; a Health Spending Account; transportation benefits; an Employee Assistance Program; and time off or leave such as PTO, vacation, or sick leave.

Requirements

Minimum of 1–4+ years of experience as a recruiting coordinator or in a coordination-focused role.
Experience working in a recruiting, talent acquisition, or hiring environment.
Experience in administrative coordination or similar support roles.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Experience using applicant tracking systems (ATS) or similar recruiting tools.
Strong scheduling skills and ability to manage multiple calendars and priorities.
Excellent written and verbal communication skills.
High level of organization and attention to detail.
Bachelor’s degree.

Nice To Haves

Demonstrated customer focus and commitment to delivering a positive candidate experience.
Ability to manage multiple tasks in a fast-paced environment.
Ability to adapt quickly to changing priorities and processes.
Proven ability to collaborate effectively with internal and external stakeholders.
Comfort working in a dynamic, rapidly changing recruiting organization.

Responsibilities

Schedule interviews and phone screens by working directly with candidates and hiring managers.
Arrange travel logistics for visiting candidates when needed.
Update candidate records and job postings in recruiting systems and applicant tracking tools.
Confirm new hires and ensure relevant recruiting systems contain accurate information.
Provide timely follow-up correspondence to candidates about their recruiting status by phone and email.
Track recruiting activities and prepare weekly reports on candidate status and pipeline progress.
Coordinate post-interview debrief meetings and distribute debrief materials to interview teams.
Identify opportunities to improve the candidate experience and enhance scheduling efficiency.
Assist with coordinating and executing other recruiting activities and projects as needed.
Collaborate with recruiters and internal stakeholders to support smooth and consistent hiring processes.