Administrative Coordinator/Sr. Administrative Coordinator - Pediatrics

UTHealth Houston•Houston, TX

7d•Hybrid

About The Position

UTHealth Houston’s Central Pediatrics Administration team is seeking a professional to provide general business and financial operations support to a department or group of professionals under general supervision. The position primarily supports financial functions, including data analysis, financial reporting, reconciliation, Excel-based tracking and forecasting, and ad hoc reporting for departmental decision-making. It also assists with selected HR processes and administrative operations. The role works with finance and administrative professionals and offers exposure to departmental financial management, budgeting, payroll funding, human resources operations, and process improvement in an academic healthcare environment. This is a hybrid role. Employees must permanently reside and work in Texas. The position makes moderately complex business process decisions requiring comprehensive knowledge of relevant regulations, policies, procedures, and business practices. It has assigned routine budget and financial responsibilities, limited signature authority, and requires FMS training with a passing score. The position is security-sensitive.

Requirements

At least one year of related work experience.
Prior experience in finance, accounting, business administration, or business management.
Bachelor’s degree in a business-related field; equivalent years of experience beyond the minimum experience requirement may substitute for the required education.
FMS training with a passing score is required.
Permanently reside and work in Texas.

Nice To Haves

Experience with Excel, reporting tools, queries, and financial record management is highly desirable.
Experience working with large datasets, spreadsheets, and financial systems.
Highly analytical and detail-oriented.

Responsibilities

Coordinate day-to-day business and financial processes; trend past performance and forecast future financials as needed.
Coordinate and monitor travel, purchasing, payroll, timekeeping, contracts, and grants.
Handle confidential information and sensitive issues.
Coordinate and schedule Human Resources activities, including recruiting and selection for classified staff.
Monitor open encumbrances and expenditures, report budget status, and compare actual results with budget.
Acquire documents needed to monitor adherence to grant or program requirements.
Maintain departmental equipment and space inventories.
Train entry-level support staff and possibly lead support staff.
Serve as an administrative liaison regarding business and financial issues involving purchasing, personnel, facilities, and operations.
Maintain and reconcile financial records and reports.
Advise on financial and business practices, policies, and procedures as assigned.
Make routine business and financial decisions and judgment calls.
Perform other duties as assigned.

Benefits

100% paid medical premiums for full-time employees.
Generous time off, including holidays, a preventative leave day, vacation, and sick time, totaling around 37–38 days per year.
Increasing vacation accrual with longer service.
Monthly longevity payments after two years of service.
Retirement/pension plan.
Free financial and legal counseling.
Free mental health counseling services.
Gym membership discounts and access to wellness programs.
Employee discounts, including entertainment, car rentals, and cell phones.
Resources for child and elder care.