Senior Administrative Assistant – Human Resources

Port of Seattle • Seattle, WA

10h

About The Position

As a Senior Administrative Assistant, you will perform complex administrative support functions for the Human Resources department. You will serve as a point of contact for incoming communications and define administrative processes and systems for the department. You will provide complex calendar management by scheduling meetings for division, department, program, or staff including external agencies, officials, or stakeholders. You will support planning and execution of high-profile Port-wide events by leading planning meetings, communicating with external vendors and internal stakeholders, and coordinating day-of logistics and post-event follow-up. You will provide complex contracting support by preparing draft documents, ensuring conformance with current Central Procurement Office (CPO) policies, submitting purchase requisitions, preparing invoices for payment, and tracking and monitoring contract status. You will perform complex budget responsibilities including providing critical support for annual budget development, researching budget variances, and assisting with monthly budget reporting. You will provide dedicated administrative support to the EEO and Professional Standards team. You will assist with oversight of HR Policy review schedule and facilitate the review process.

Requirements

• Four (4) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees.
• Apply equity and exemplify shared values, behaviors, and practices in all aspects of the work.
• Effective verbal, written, and active listening communication skills.
• Ability to write concise, organized, and clear communications to internal and external customers.
• Well organized and have great time management skills.
• Ability to prioritize and balance various assignments and responsibilities as needed.
• Ability to work with diverse internal and external stakeholders at various levels of the organization to build relationships while providing excellent guidance and customer service.
• Strong attention to detail and a demonstrated ability to work independently and take initiative while contributing to a team environment.

Nice To Haves

• Associate’s Degree in Business Administration or Accounting.

Responsibilities

• Perform complex administrative support functions for the Human Resources department.
• Serve as a point of contact for incoming communications and define administrative processes and systems for the department.
• Provide complex calendar management by scheduling meetings for division, department, program, or staff including external agencies, officials, or stakeholders.
• Support planning and execution of high-profile Port-wide events by leading planning meetings, communicating with external vendors and internal stakeholders, and coordinating day-of logistics and post-event follow-up.
• Provide complex contracting support by preparing draft documents, ensuring conformance with current Central Procurement Office (CPO) policies, submitting purchase requisitions, preparing invoices for payment, and tracking and monitoring contract status.
• Perform complex budget responsibilities including providing critical support for annual budget development, researching budget variances, and assisting with monthly budget reporting.
• Provide dedicated administrative support to the EEO and Professional Standards team.
• Assist with oversight of HR Policy review schedule and facilitate the review process.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree