HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

Sames Automotive Group•Laredo, TX

just now•Onsite

About The Position

The purpose of the Human Resources Administrative Assistant is to provide administrative and operational support to the Human Resources department by assisting with onboarding, recordkeeping, scheduling, and employee communications. This role helps ensure accurate documentation, compliance with employment regulations, and effective support of HR processes across the organization.

Requirements

Strong computer skills, including the ability to create and maintain spreadsheets, tables, and documents
Effective problem-solving and organizational skills
Strong verbal and written communication abilities
High attention to detail with the ability to manage multiple priorities and meet deadlines
Ability to adapt to changing employee and organizational needs
Professional demeanor with strong customer service and interpersonal skills
Commitment to diversity, equity, and inclusion principles
Ability to work under pressure amid interruptions and time-sensitive deadlines
High School Diploma or equivalent required
Fluent in English and Spanish, including speaking, reading, and writing

Nice To Haves

Knowledge of or familiarity with the automobile industry and dealership operations preferred

Responsibilities

Welcome new employees by conducting orientations and processing new hire documentation, and ensure new employee checklists are completed
Maintain accurate employee records by entering and updating employment and status-change information in the HR management system (HRMS)
Support the recruitment process by posting job openings and closing when filled
Maintain personnel files in accordance with organizational and record retention standards
Provide administrative and clerical support, including document preparation, filing, answering phones, relaying messages, and maintaining office supplies
Serve as a point of contact for employees, department managers, and job applicants by providing information and assistance as needed
Administer employment-related tests and assist with scheduling HR appointments
Add employees to DMS system as needed
Contribute to overall team effectiveness by assisting with additional HR tasks as assigned
Run and file reports as needed
Understand and comply with federal, state, and local employment laws and regulations, including but not limited to EEOC, ADA, COBRA, FLSA, IRS, and applicable tax and reporting requirements
Attend scheduled meetings and training sessions as required
Perform other duties as assigned by the Human Resources Director or leadership