Senior Accounts Receivable Specialist

Dashiell • Houston, TX

11d • Onsite

About The Position

Dashiell, an operating unit of Quanta Services, is hiring an experienced accounting professional to manage a portfolio of complex customer accounts through the full accounts receivable cycle. The role is responsible for preparing accurate and timely Time & Material and Fixed Price invoices, following up on collections, applying cash receipts, resolving escalated billing and payment issues, and supporting month-end close. It also serves as a subject matter resource for the accounts receivable function, including reviewing work and training Accounts Receivable Clerks. The position is based at Dashiell’s Houston, Texas office and reports to the Assistant Controller.

The Senior Accounts Receivable Specialist partners with project managers, internal departments, customers, and other divisions to support billing accuracy, collections, reconciliations, internal controls, audit readiness, and process improvements. The job is primarily performed in a climate-controlled office environment. Driving is not required.

Requirements

• High school diploma or equivalent required; additional relevant experience may be considered in lieu of a degree.
• At least 5 years of progressive accounts receivable experience, including preparing Fixed Price and Time & Material billings.
• Demonstrated experience with cash receipts application, collections, and account reconciliations.
• Experience training, mentoring, or reviewing the work of other accounting team members.
• Proficiency in Microsoft Office, including Outlook, Word, and advanced Excel skills such as pivot tables, lookups, and data analysis.
• Strong attention to detail in invoice preparation and billing reviews.
• Ability to handle confidential financial information with discretion and care.
• Ability to define problems, gather and analyze supporting data, and draw sound conclusions.
• Effective written and verbal communication skills, including professional interaction with project managers, internal teams, and external customers to resolve billing disputes.
• Ability to prioritize competing deadlines and work effectively in a fast-paced accounting environment.

Nice To Haves

• Bachelor’s degree in Accounting, Business, Finance, or a related field.
• Experience with ERP or project-based accounting systems.
• Familiarity with customer billing portals used in construction, engineering, or utility industries.
• Experience with retainage billing, unbilled revenue, and month-end close processes.

Responsibilities

• Prepare and review mid-month and monthly customer billings for an assigned portfolio of complex projects, coordinating with project managers and internal departments.
• Prepare Time & Material and Fixed Price billings, including progress billings and retainage, by reviewing contract terms, billing requirements, and supporting documents.
• Review invoices and supporting documentation prepared by Accounts Receivable Clerks before release, and provide corrective feedback.
• Train, mentor, and guide Accounts Receivable Clerks, including helping prioritize work during peak billing and month-end close periods.
• Generate and distribute invoices, confirm receipt and acceptance through mail or customer-approved systems, and resolve rejected or returned invoices.
• Manage collection of past-due accounts by analyzing aging, developing follow-up strategies, and escalating issues as appropriate.
• Resolve escalated billing disputes, short pays, and deductions by researching and documenting issues and working with project managers and customers.
• Prepare and distribute accounts receivable aging and collections reports, highlighting trends, risks, and past-due balances.
• Apply cash receipts to customer accounts, review cash application work performed by others, and research and clear unapplied or misapplied payments.
• Perform and review account reconciliations, including accounts receivable subledger-to-general-ledger reconciliations; prepare supporting schedules and lead month-end close activities.
• Perform and review order entry and change order functions in the accounting system, including job budget entry.
• Tie out intra-company invoices with Accounts Payable, resolve discrepancies, and generate offsetting invoices in the accounting system.
• Perform or review vendor master file setups and ACH callbacks to verify vendor banking information in accordance with internal controls.
• Maintain a secured database of customer portal credentials and ensure access is current and appropriately restricted.
• Provide billing application and process guidance to other divisions or companies and support their data-entry review processes.
• Maintain complete billing documentation and supporting records for audit review, and assist with internal and external audit requests.
• Identify, recommend, and help implement improvements to billing, collection, and cash application processes; document procedures and best practices.
• Perform special projects and other assigned or requested duties.

Benefits

• Company-paid life insurance
• Accidental death and dismemberment insurance
• Long-term disability insurance
• Employee assistance program
• Medical coverage through a traditional PPO or one of two high-deductible health plans, with FSA or HSA options
• Dental coverage
• Vision coverage
• Supplemental life insurance
• Short-term disability
• Critical illness insurance
• Group accident insurance
• Hospital indemnity insurance
• 401(k) plan with immediate vesting
• Competitive compensation and benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED