Senior Accounts Receivable Specialist

Kinder's•Walnut Creek, CA

5d•Hybrid

About The Position

The Senior Accounts Receivable Specialist oversees day-to-day Accounts Receivable functions and serves as the primary operational lead for the AR team. Reporting to the Accounts Receivable Manager, this role supports the accounting team through accounts receivable activities, customer account management, credit risk monitoring, cash management, and cross-functional coordination. The position calls for an analytical, precise, adaptable specialist who can work through ambiguity and changing priorities in a fast-paced environment. The role is based in Kinder’s Walnut Creek, California office and follows a hybrid structure: employees work in the office four days per week, with Fridays flexible between the office and working from home. The expected starting salary range is $115,000–$125,000 per year. Compensation depends on factors including relevant education, experience, qualifications, skills, business needs, and location.

Requirements

At least 5 years of progressive Accounts Receivable, Credit/Collections, or general accounting experience.
Strong understanding of AR processes and internal controls, including high-volume and multi-entity processing.
Strong knowledge of Accounts Receivable processes and collections practices.
Experience resolving complex account discrepancies.
Sound judgment in handling credit memos and payment corrections.
Strong understanding of documentation standards and internal controls.
Strong written and verbal communication skills, with a firm, professional, and solution-oriented approach.
Ability to work cross-functionally and adapt to changing priorities in a fast-paced environment.
High attention to detail and strong organizational skills.
Proficiency with mainstream ERP platforms such as SAP or similar, and payment management portals.
Ability to work in-office or hybrid as determined by company policy.

Nice To Haves

Prior experience in CPG, food and beverage, or manufacturing environments.

Responsibilities

Manage and respond to the AR inbox in a timely manner.
Collect aged invoices when applicable and assist sales representatives with customer communications.
Review unapplied credits and follow up with sales representatives or customers.
Monitor aging reports, investigate account discrepancies, and maintain accurate customer account documentation.
Review and correct misapplied payments, make cash receipt corrections, and process and approve designated credit memos within authority limits.
Maintain documentation in accordance with standard operating procedures for credit memos, misapplied payments, and cash application corrections.
Monitor customer balances, aging reports, and credit risks.
Partner with Sales, Account Management, and Customer Success to address delinquencies, arrange payment plans, and resolve customer inquiries.
Assist in evaluating customer credit profiles and applying risk controls such as credit holds or account adjustments.
Lead daily cash applications, payment matching, fee reconciliations, and local check deposits in accordance with financial controls.
Investigate payment discrepancies and administer the US AR mailbox during local business hours as the primary contact for customer and internal requests.
Assist with month-end close, including AR reserve analysis and account balance reviews.
Prepare routine accounting entries, schedules, and reconciliations for receivables and associated accounts.
Ensure financial data is accurate and complies with internal accounting policies.
Perform other accounting, administrative, or analytical duties to support business growth and changing operational needs.
Participate in process improvement initiatives, system updates, and workflow enhancements.
Support communication between AR, management, and sales teams regarding escalated accounts.
Guide AR Administrators in prioritizing daily and weekly tasks.
Promote consistency and adherence to established AR processes.