Senior Accounts Receivable Specialist

Kinder's•Walnut Creek, CA

5d•$115,000 - $125,000•Hybrid

About The Position

The Senior Accounts Receivable Specialist oversees day-to-day Accounts Receivable functions and serves as the primary operational lead for the AR Team. The position supports AR operations, credit risk monitoring, cash management, customer account management, and cross-functional coordination in a dynamic, evolving environment. The role reports to the Accounts Receivable Manager and supports the accounting team through AR activities and related operational needs. Based in Kinder’s Walnut Creek, California office, this role follows a hybrid work structure with four days in the office each week. Fridays are flexible, with employees choosing to work in the office or from home. The expected starting salary range is $115,000–$125,000 per year. The role may also support future cross-border coordination.

Requirements

At least 5 years of progressive Accounts Receivable, Credit/Collections, or general accounting experience.
Strong understanding of AR processes and internal controls, including high-volume and multi-entity processing.
Strong knowledge of Accounts Receivable processes and collections practices.
Experience resolving complex account discrepancies.
Sound judgment when handling credit memos and payment corrections.
Strong understanding of documentation standards and internal controls.
Strong written and verbal communication skills and the ability to work cross-functionally.
High attention to detail and strong organizational skills.
Proficiency with mainstream ERP platforms such as SAP or similar, and payment management portals.
A firm, professional, and solution-oriented approach to communication and negotiation.
Flexibility and the ability to reprioritize tasks in a fast-paced environment.
Ability to work in-office or hybrid as determined by company policy.

Nice To Haves

Prior experience in CPG, food and beverage, or manufacturing environments is strongly preferred.

Responsibilities

Manage and respond to the AR inbox in a timely manner.
Perform collections on aged invoices when applicable.
Assist sales representatives with customer communications as requested.
Review unapplied credits and follow up with sales representatives and/or customers.
Monitor aging reports and research account discrepancies.
Maintain accurate and complete customer account documentation.
Review and correct misapplied payments.
Process and approve designated credit memos within authority limits.
Make cash receipt corrections as necessary and document credit memos, misapplied payments, and cash application corrections in accordance with SOPs.
Monitor customer account balances, aging reports, and credit risks.
Partner with Sales, Account Management, and Customer Success to address delinquencies, arrange payment plans, and resolve customer inquiries.
Assist with customer credit profile evaluations and implement risk controls such as credit holds or account adjustments.
Manage daily cash applications, payment matching, fee reconciliations, and local check deposits in accordance with financial controls.
Investigate payment discrepancies and administer the US AR mailbox during local business hours as the primary contact for customer and internal requests.
Assist with month-end close procedures, including AR reserve analysis and account balance reviews.
Prepare routine accounting entries, schedules, and reconciliations for receivables and associated accounts, ensuring accuracy and compliance with internal accounting policies.
Perform other accounting, administrative, or analytical duties as assigned to support business growth and changing operational needs.
Participate in process improvement initiatives, system updates, and workflow enhancements as requested by management.
Support communication between AR, management, and sales teams regarding escalated accounts.
Guide AR Administrators in prioritizing daily and weekly tasks.
Promote consistency and adherence to established AR processes.