Senior Accounts Payable Coordinator

King Ocean•Sweetwater, FL

About The Position

The Senior Accounts Payable Coordinator is a key contributor to King Ocean’s Accounting & Finance team, reporting directly to the Corporate Controller. This role is responsible for the accurate, timely, and compliant processing of the company’s accounts payable activity — from invoice posting and vendor reconciliation through weekly check runs, wire transfers, and remittance distribution. Operating in a high-volume, deadline-driven environment, the Senior AP Coordinator serves as a senior point of expertise within the AP function: validating specialized payments, partnering cross-functionally with Pricing and Operations to resolve discrepancies, supporting the monthly close, and helping strengthen internal controls and process discipline. This is an excellent opportunity for an experienced AP professional who thrives on accuracy, ownership, and operational excellence in an international freight and logistics environment.

Requirements

Associate’s degree in Accounting, Finance, Business Administration, or a related field required.
A minimum of 5–7 years of progressive accounts payable experience, including at least 2–3 years in a senior or lead AP capacity.
Demonstrated experience processing high-volume invoices in an ERP environment, with strong daily posting discipline.
Hands-on experience executing check runs, ACH, and wire transfers, including bank platform uploads and approvals.
Experience supporting month-end close, AP sub-ledger reconciliation, and external audit requests.
Track record of partnering cross-functionally to resolve invoice and payment discrepancies.
High-volume AP invoice processing
3-way match & PO reconciliation
Check runs, ACH, and wire transfers
Bank platform proficiency (e.g., Fifth Third)
Vendor master data & 1099 reporting
AP / AR offset and netting
ERP systems — MS Dynamics 365 F&O preferred (NetSuite, SAP, Oracle also valued)
Advanced Microsoft Excel (pivots, lookups)
U.S. GAAP fundamentals for AP
Diligence and high accuracy under deadlines
Clear, professional vendor communication
Cross-functional collaboration
Sound judgment & problem-solving
Organization & priority management
Discretion and confidentiality
Ownership mindset and follow-through

Nice To Haves

Bachelor’s degree in Accounting or Finance is a strong plus.
Relevant professional certifications (e.g., APM, CAPP) are a plus.
Hands-on experience with Microsoft Dynamics 365 Finance & Operations (D365FO) is strongly preferred; exposure to an ERP migration or implementation is a meaningful plus, as King Ocean will be transitioning to D365FO later this year.
Experience in transportation, shipping, logistics, freight forwarding, or maritime industry is a meaningful advantage.
Familiarity with multi-entity and multi-currency payment environments is a plus.
Bilingual (English / Spanish) strongly preferred

Responsibilities

Post vendor invoices in the ERP accounting system daily, ensuring accuracy of coding, proper approvals, and timely entry.
Perform 3-way matching of invoices against purchase orders and receiving documentation, resolving variances directly with vendors and internal stakeholders.
Maintain vendor master records, including W-9 documentation, payment terms, and remittance instructions.
Lead AP clean-up initiatives to resolve aged balances, unapplied credits, and legacy discrepancies.
Execute weekly check runs (Thursday and Friday cycles) for regular vendor invoices, ensuring timely and accurate disbursement.
Prepare and upload check reports to the bank platform (Fifth Third Bank) when check runs are processed.
Review weekly payment-run reports and identify transactions to be paid by wire transfer, ACH, or check.
Prepare individual wire transfer payment requests and route them to management for approval; coordinate authorization timing with the Controller and CFO as needed.
Initiate and post wire transfers in the bank platform; serve as a secondary control reviewer on wires originated by other team members.
Process specialized and ad-hoc payments (e.g., Bahamas-related disbursements, brokerage/VID/ADV payments) in accordance with established payment rules and operational urgency.
Distribute remittance advices and payment confirmations to vendors following each check run and wire cycle.
Manage vendor inquiries regarding payment status, supporting documentation, and outstanding balances; serve as an escalation point for complex vendor issues.
Partner with the Pricing department to resolve discrepancies tied to discounts, VID eligibility, and contract interpretation.
Coordinate with Operations, Brokerage, and Customer Service teams to validate charges, supporting documentation, and approval routing on high-volume payment categories.
Review and approve AP/AR offset requests, validating both sides of the netting transaction before posting.
Support the monthly, quarterly, and year-end close by ensuring all invoices are posted, accruals are identified, and AP sub-ledger ties to the general ledger.
Assist the Corporate Controller with AP-related schedules, audit requests, and 1099 reporting.
Help maintain and continuously improve AP policies, standard operating procedures, and internal controls in alignment with U.S. GAAP.
Identify opportunities to automate manual steps, reduce rework, and improve cycle time across the AP function.