Senior Coordinator, Accounts Payable

KYOCERA Document Solutions America, Inc.•Fairfield, NJ

2d•$64,000 - $81,000

About The Position

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change. In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. has been officially certified as a Great Place to Work since 2022. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with. The Senior Account Payable Coordinator is responsible for recording liabilities for goods and services received. This includes processing and monitoring payments and expenditures. The objective is to record those liabilities accurately and completely with full understanding of accounting principles relating to accounts payable. This also includes our vendor code system, account and cost center coding, discounts, etc. This role serves as a key subject matter expert within Accounts Payable, supporting process improvements, ensuring accuracy and compliance, and acting as a point of escalation for complex issues. The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

Requirements

6–8+ years AP or accounting experience in a fast-paced corporate environment
Strong understanding of accounting principles (accruals, expense recognition)
Experience in month-end close and reconciliations
Advanced Excel (pivot tables, lookups, data analysis)
Work independently with minimal supervision
Knowledge of Microsoft Office (Word, Excel, Outlook)
Ability to communicate effectively utilizing verbal and written skills
Able to prioritize meeting deadlines
Customer and vendor oriented
Ability to work in a team setting with a diverse group of employees and outside parties
Experience in process improvement or transformation initiatives
Ability to train or mentor junior staff

Nice To Haves

Oracle, Onbase, Concur experience helpful

Responsibilities

Processing of A/P invoices and payments
Ensure accurate input, proper expense accounting and prompt payment
Mediate with vendors to resolve discrepancies and account reconciliation
Verify expenditures comply with company policies and established guidelines
Working with different departments to identify and resolve vendor issues and discounts
Research issues with expense and account variances as part of monthly close cycle
Own AP-related month-end close activities, including: accruals, reconciliations, variance analysis, supporting schedules
Assist and provide details during internal and third-party audits
Mediate and Reconciliation of American Express BTA
Enter & Maintain new Suppliers
Perform other duties and responsibilities as required
Review and validate work performed by junior team members
Ensure completeness and accuracy of AP subledger and accruals
Serve as escalation point for complex vendor/payment issues
Identify and implement process improvements to enhance efficiency and controls
Drive automation opportunities (invoice processing, approvals, etc.)
Ensure adherence to SOX/internal control requirements
Support control testing and remediation efforts
Maintain audit-ready documentation
Partner with Procurement, Finance, and business teams to resolve issues
Guide coding, policy, and vendor management
Analyze AP trends (aging, payment cycles, discounts missed)
Provide insights to improve working capital and vendor terms
Manage key vendor relationships and resolve escalations
Support negotiation insights (discounts, payment terms)
Serves as the lead administrator for AMEX and BTA card payment issue resolution, including oversight of company card reconciliations and prepayment activities.