Senior Account Clerk - Accounting

City of Danville•Va 24541, VA

5d•Onsite

About The Position

Provides skilled administrative support to management, the department, and city residents, along with intermediate clerical and technical work. Maintains accounting controls and records; prepares fiscal and statistical reports; processes accounts payable; maintains telephone-system billing; keys semi-monthly payroll; assists with the annual budget; maintains vehicle and equipment records; keys and receives inventory; and processes purchase requisitions and credit-card charges. Essential functions may be changed or supplemented at the City’s discretion. When assigned to Finance - Accounting, the position processes travel advances and reimbursements; receives, keys, and posts invoices; matches checks to invoices; keys, logs, and proofs ACH and wire transfers; validates accounts-payable batches; and reconciles accounts receivable daily. Month-end duties include filing utility and sales and use tax, reconciling accounts, keying journal entries, and assisting accounting staff. Other duties include answering telephones, ordering supplies, performing daily fuel and cash interfaces, administering vehicle and equipment records and W-9s, preparing year-end Forms 1099, administering LODA quarterly, assisting with the annual audit, and managing departmental document retention and destruction. The position may back up payroll processing, including periodic weekly and/or monthly payroll, and serve as custodian of the department petty cash account. When assigned to Finance - Real Estate, the position reviews and processes legal instruments affecting real-property ownership; verifies transfers, interests, legal descriptions, parcel identification, and tax liability assignments; and researches titles and ownership through land, tax, GIS, court, probate, and historical records. It reviews chains of title and investigates discrepancies, ownership disputes, and issues affecting assessment and billing accuracy. The role coordinates with external parties to verify ownership information, checks legal documentation before entry into assessment and taxation systems, supports customers and record updates, administers mortgage-related codes, researches returned tax bills and updates mailing addresses, and coordinates remailing. It also prepares office activity reports, transfers assessment updates to the billing system weekly, monitors office supplies, assists with Veterans Relief applications, and supports office operations. Additional duties may be assigned to meet operational requirements. The position follows established procedures and policies, with periodic performance review. It requires practical technical knowledge and analytical judgment, communication with people outside direct reporting relationships, and responsibility for researching documents, compiling and entering data, and monitoring fiscal expenditures for a work unit. It has no supervisory responsibility.

Requirements

Associate’s degree from a college, technical, business, or vocational school, or an equivalent combination of education and experience.
One to five years of experience, or an equivalent combination of education and experience in lieu of the stated requirements.
Valid driver’s license and acceptable driving record according to City criteria.
Intermediate job knowledge sufficient to perform most work in normal situations and understand significant aspects of the subject.
Advanced reading ability, including reading financial reports and legal documents.
Intermediate writing ability to prepare reports, business letters, expositions, and summaries with correct format, punctuation, spelling, and grammar.
Intermediate math ability, including practical use of fractions, percentages, ratios, proportions, and measurement.
Ability to communicate basic information about procedures or general policies to people outside direct reporting relationships and consider differing viewpoints to gain understanding and cooperation.
Ability to follow established operating procedures and policies while selecting the appropriate procedure or policy for assigned duties.
Comprehensive practical knowledge of a technical field, with analytical judgment and decision-making appropriate to the work environment.
Ability to research documents, compile data for computer entry, enter or oversee data entry, and monitor fiscal expenditures.
Ability to use standard office equipment, a telephone, a computer, Microsoft Office, and related software and hardware.
Regular and predictable attendance.

Responsibilities

Provide administrative, clerical, and technical support to management, the department, and city residents.
Maintain accounting controls and records and prepare fiscal and statistical reports.
Process accounts payable, travel advances and reimbursements, invoices, checks, ACH and wire transfers, and accounts-payable batches; reconcile accounts receivable daily.
Perform month-end closing tasks, including tax filings, account reconciliations, and journal entries, and assist accounting staff.
Maintain telephone-system billing; key semi-monthly payroll and provide backup payroll processing as assigned.
Assist with annual budget preparation and annual audit activities.
Maintain vehicle and equipment records; perform fuel and cash interfaces; key and receive inventory; and process purchase requisitions and credit-card charges.
Administer W-9s and prepare year-end Forms 1099; administer LODA quarterly; manage document retention and destruction; order office supplies; answer telephones; and maintain petty cash as assigned.
Review, analyze, interpret, and process deeds and other legal instruments affecting real-property ownership.
Verify ownership transfers, property interests, legal descriptions, parcel identification, and tax liability assignments for accuracy and compliance.
Research titles and property ownership using land, tax, GIS, court, probate, and historical records; review chains of title and investigate discrepancies and disputes.
Coordinate with attorneys, court personnel, title companies, surveyors, financial institutions, neighboring jurisdictions, and state agencies to obtain and verify property ownership information.
Review legal documentation for completeness and consistency before entry into assessment and taxation systems.
Provide customer service and administrative support for property ownership and assessment records, including record updates and preparation and distribution of forms and documents.
Administer mortgage-related codes; research returned tax bills, update verified mailing addresses, and coordinate remailing.
Prepare office activity reports, transfer assessment updates to the billing system weekly, monitor office supply inventories, and assist with Veterans Relief applications.
Perform additional duties as assigned to support operational requirements.