Secretary

U.S. Coast Guard•Buzzards Bay, MA

1d•Onsite

About The Position

This GS-0318-7 Secretary position is located at Coast Guard Base Cape Cod in Buzzards Bay, Massachusetts. The Secretary serves as secretary and principal office assistant to the Commanding Officer, providing administrative support, managing correspondence and calendars, and coordinating office activities. The role supports leadership and the Coast Guard mission by preparing and tracking official materials, coordinating appointments and meetings, responding to inquiries, and maintaining effective office operations. The position requires at least one year of specialized experience equivalent to the GS-06 grade level in the federal sector. Education cannot substitute for experience at this grade level, and there is no positive education requirement. The position requires a Public Trust clearance, a valid state driver's license, and successful completion of a background investigation. A one-year probationary period may be required.

Requirements

At least one year of specialized experience equivalent to the GS-06 grade level in the federal sector.
Experience preparing and reviewing correspondence and reports for accuracy and compliance with established procedures.
Experience managing calendars, scheduling meetings, and coordinating appointments and events.
Experience maintaining records and tracking correspondence, deadlines, and follow-up actions.
Experience responding to inquiries and coordinating with internal staff, external organizations, and the public.
Experience using office automation software to produce documents, spreadsheets, and publications.
Must be a U.S. citizen.
Must be registered or exempt from Selective Service.
Must successfully pass a background investigation and obtain a Public Trust clearance.
Must be able to obtain and maintain a valid state driver's license.
Must meet the time-in-grade requirement by the vacancy closing date.
Must have federal salary payments made by direct deposit.
All qualification requirements must be met by the announcement closing date.

Responsibilities

Prepare, review, and track correspondence and reports for accuracy, proper formatting, and compliance with established procedures.
Maintain executive calendars, schedule appointments, and coordinate meetings, conference rooms, and command events.
Receive visitors and telephone calls and coordinate inquiries from government officials, outside organizations, and the public.
Prepare meeting agendas, background materials, minutes, awards, and recognition documents.
Use office automation software to prepare documents, spreadsheets, reports, and publications, and troubleshoot routine equipment problems.
Provide guidance on office procedures and assist leadership with sensitive information and union inquiries.