Secretary 7-E9, Executive Secretary E10 - Muskegon County

State of Michigan•Muskegon, MI

2d•Hybrid

About The Position

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. This position will be filled at the highest level the selected candidate qualifies. The physical location of this position is Muskegon County DHHS, 2700 Baker Street, Muskegon, MI 49442. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview. Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely, employees will be responsible for providing other components of a remote office at their own expense, including: A secure work location that allows privacy and prevents distractions. A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload. Suitable lighting, furniture, and utilities. The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

Requirements

Apply online via NEOGOV
Document relevant experience and/or education in resume, transcript and/or application
Attach a resume identifying specific experience and dates of employment (month and year, hours per week)
Attach a cover letter
Attach a copy of official transcript(s) (scanned copies accepted, not web-based, internet, or unofficial)
Attach a word document detailing work experience in a fast-paced office setting and how workload has been organized
Secretary 7-9: Education typically acquired through completion of high school
Secretary 7: Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience
Secretary E8: Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7
Secretary 9: Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8; OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7
Executive Secretary E10: Education typically acquired through completion of high school
Executive Secretary E10: Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9

Nice To Haves

Being aware of and having knowledge of the Director’s viewpoint in relation to sensitive and difficult situations and issues

Responsibilities

Preparing and editing routine correspondence and reports
Taking meeting minutes
Assembling information from files, documents, newspapers, and other available resources for use by the Director, office staff, and others
Assisting the County Director in the management of day-to-day activities
Coordinating county assignments and compiling information for response when meeting specific department deadlines
Scheduling Director’s calendar of activities by making commitments for meetings and conferences
Gathering data for surveys or preparing research on special subjects or projects