Executive Secretary

Citizens Savings Bank•Clarks Summit, PA

just now•Onsite

About The Position

Citizens Savings Bank, a local Community Bank, is seeking to hire a Part-Time Executive Secretary in our Administrative Office. The position will be responsible for performing high-level clerical and administrative support for the Board of Directors, Chairman of the Board, President & CEO and senior executive officers. Citizens Savings Bank is a locally owned and operated community bank headquartered in Clarks Summit, Pennsylvania. We have six branch offices located throughout Lackawanna, Monroe and Wayne County.

Requirements

High School diploma or GED equivalent required, bachelor’s degree in business or related field preferred.
At least 2 years of administrative experience supporting senior level executives; banking or financial services experience strongly preferred; or an equivalent combination of education and/or experience.
Experience supporting a Board of Directors or governance body is highly desirable.
Team player with high degree of confidentiality and trust
Excellent verbal and written communication skills
Excellent organizational and time management skills
Excellent attention to detail and ability to multi-task independently
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Knowledge of corporate governance principles and practices
Proficient reading and mathematical skills
Position requires the ability to work before and/or after normal business hours.
May require travel to attend various functions, training, or educational programs

Nice To Haves

bachelor’s degree in business or related field preferred
banking or financial services experience strongly preferred
Experience supporting a Board of Directors or governance body is highly desirable

Responsibilities

Managing the daily operations of the executive offices, including mail, scheduling, correspondence, travel arrangements, and meeting preparation.
Coordinate all Board of Directors and committee meetings, including scheduling, agenda development, logistics, and distribution of materials.
Maintain confidentiality with respect to sensitive information.
Prepare, compile, and distribute board packets using secure governance platforms.
Attend board and committee meetings; record, draft, and maintain accurate minutes.
Maintain official corporate records, including bylaws, charters, resolutions, and board policies.
Ensure timely filing and documentation of board actions and approvals.
Prepare executive-level reports, presentations, briefing materials, and communications.
Track and follow up on key initiatives, deadlines, and action items to ensure timely completion.
Support special projects, strategic initiatives, and cross-departmental coordination.