Secretary 7-E8

State of Michigan•Ypsilanti, MI

About The Position

This position provides secretarial support for the interdisciplinary mental health team. This support includes taking and transcribing meeting minutes and dictation, composing, preparing and typing memos, reports, letters, etc., printing and processing reports from the Offender Management System (OMS), data entry into the Offender Management System (OMS) and into the team data base, retrieving information and files, both electronic and hard copy. This position’s attendance at and minutes of staff meetings, treatment team meetings and other meetings is required. This position acts as the Involuntary Treatment Hearing Coordinator for the team. This position is responsible for coordination of general office duties, assistance in recruitment paperwork, scheduling appointments, processing mail, answering phones, and record keeping/filing.

Requirements

Completion of high school
Two years of office experience involving administrative support practices
One year equivalent to 6-level administrative support experience (for Secretary 7)
Three years of office experience involving administrative support practices (for Secretary E8)
One year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7 (for Secretary E8)

Responsibilities

Taking and transcribing meeting minutes and dictation
Composing, preparing and typing memos, reports, letters, etc.
Printing and processing reports from the Offender Management System (OMS)
Data entry into the Offender Management System (OMS) and into the team data base
Retrieving information and files, both electronic and hard copy
Attending and taking minutes of staff meetings, treatment team meetings and other meetings
Acting as the Involuntary Treatment Hearing Coordinator for the team
Coordination of general office duties
Assistance in recruitment paperwork
Scheduling appointments
Processing mail
Answering phones
Record keeping/filing