Legal Secretary 7-9 - Collections Division

State of Michigan • Detroit, MI

12h • Onsite

About The Position

This position will provide legal secretary duties for the Collections Division. Examples of such duties include: preparation of legal pleadings, briefs, letters and memoranda utilizing legal terminology, practices, procedures and formatting, preparation of appearances, notices, subpoenas, proofs of service, and maintaining litigation files. Further examples include inputting data into the Division and Department case management systems, serving as liaison between the Division attorneys and the Departments of Treasury and Corrections, docketing litigation case flow, processing payments, maintaining hearing calendars, receiving and screening visitors and telephone calls.

Requirements

• Completion of high school
• Legal Secretary 7: Two years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year equivalent to 6-level administrative support experience.
• Legal Secretary E8: Three years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year involving legal secretarial practices equivalent to a Legal Secretary 7.
• Legal Secretary 9: Four years of office experience involving administrative support practices, including two years involving legal secretarial practices equivalent to a Legal Secretary 7 or one year equivalent to a Legal SecretaryE8.
• Some positions may require stenographic skills.

Responsibilities

• Preparation of legal pleadings, briefs, letters and memoranda utilizing legal terminology, practices, procedures and formatting
• Preparation of appearances, notices, subpoenas, proofs of service
• Maintaining litigation files
• Inputting data into the Division and Department case management systems
• Serving as liaison between the Division attorneys and the Departments of Treasury and Corrections
• Docketing litigation case flow
• Processing payments
• Maintaining hearing calendars
• Receiving and screening visitors and telephone calls

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED