Legal Secretary

Jackson Lewis P.C.•Madison, WI

2d•Onsite

About The Position

Jackson Lewis P.C. is a law firm focused on employment and labor law. The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This role requires strong skills in both legal and administrative support, including drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Advanced editing and formatting skills, excellent proofreading, and attention to detail are essential. Administrative support includes calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. The successful candidate will be organized, detail-oriented, a team player, and possess at least 5 years of recent litigation secretary experience, including electronic filing.

Requirements

At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
Solid understanding of technical legal terminology
Experience with electronic court filings.
Experienced with trial preparation and briefs.
Strong verbal and written communication skills
Excellent proofreading skills.
Ability to timely respond to deadlines, balance workload and take initiative.
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
Punctual with excellent attendance.
High School diploma or equivalent required.

Nice To Haves

Experience with labor and employment law a plus.
Experience with law firm software including billing, expense, document management, etc. is a plus.
Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
4-year college degree preferred.

Responsibilities

Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
Provide support for four+ attorneys in employment law matters and backup support as needed.
Interact with internal departments, outside agencies, vendors and clients.
Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
Handle a wide variety of complex and confidential time-sensitive material.
Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
Maintain calendars, CLE, reports and time records.
Book and organize travel arrangements as needed; assist with expense reimbursement.
Various office and client filing.
Other office administrative functions as needed.