Legal Secretary

Jackson Lewis•Phoenix, AZ

5d•Onsite

About The Position

Jackson Lewis P.C. is a law firm focused on employment and labor law. The firm has over 1,000 attorneys in major cities nationwide. This role supports multiple labor and employment litigation attorneys (4+), requiring strong skills in both legal and administrative support. The position involves drafting/revision of correspondence, pleadings, and documents; e-filing; legal research; advanced formatting functions (Table of Contents, Table of Authority); excellent proofreading and attention to detail; calendar maintenance; managing attorney expenses; submitting invoices; and travel arrangements. The firm emphasizes proactive strategies, strong policies, and business-oriented solutions to cultivate high-functioning workforces and foster belonging and respect.

Requirements

At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
Experience with labor and employment law is a plus.
Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
Solid understanding of technical legal terminology.
Experience with electronic court filings.
Experienced with trial preparation and briefs.
Strong verbal and written communication skills.
Excellent proofreading skills.
Ability to timely respond to deadlines, balance workload, and take initiative.
Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
Strong interpersonal skills and ability to work well in a cooperative, small office environment within a large firm.
Ability to communicate with attorneys and support staff on every level.
Punctual with excellent attendance.
High School diploma or equivalent required.

Nice To Haves

4-year college degree preferred.
Experience with law firm software including billing, expense, document management, etc. is a plus.
Advanced functions such as Table of Content (TOC) and Table of Authority (TOA) editing and formatting skills.

Responsibilities

Draft/revise/proofread correspondence, pleadings, documents, and other materials as directed.
Handle a wide variety of complex and confidential time-sensitive material.
Work with teams to complete conflict checks and open new client engagements.
Assist with billing review, inquiries, and collections.
Maintain docketing for litigation attorneys.
Maintain calendars, CLE, reports, and time records.
Book and organize travel arrangements as needed.
Assist with expense reimbursement.
Perform various office and client filing.
Handle other office administrative functions as needed.
Provide support for four+ attorneys in employment law matters and backup support as needed.
Interact with internal departments, outside agencies, vendors, and clients.
Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.