Secretary

Leitner Williams Dooley & Napolitan•Brentwood, TN

3d•Hybrid

About The Position

LWDN is seeking an experienced workers’ compensation Legal Assistant for its Nashville, Tennessee office. The firm was founded in 1882 and has offices in Chattanooga, Memphis, Knoxville, and Nashville. The role assists attorneys by performing clerical and administrative duties. It is eligible for a hybrid work schedule after on-site training is completed. A background check is required upon offer. LWDN is an equal opportunity employer and does not discriminate on the basis of protected characteristics or statuses under applicable law.

Requirements

Familiarity with legal documents and terminology.
Working knowledge of computers and electronic data processing, and proficiency in Microsoft Word and Excel; willingness to learn applicable software.
Ability to type at least 50 words per minute with at least 92% accuracy, and keen listening skills to understand voice dictation files.
Working knowledge of standard office equipment such as copiers, scanners, and fax machines.
Ability to prioritize and meet deadlines.
Exceptional written and oral communication skills.
Courtesy, professionalism, discretion, and sound judgment.
Strong attention to detail and accuracy.
Ability to work collaboratively and effectively with members, attorneys, staff, clients, and third-party vendors.
Strong organizational skills and ability to work on different projects at one time.
Associate degree with specialized coursework in general office practices such as typing, filing, legal procedure, and terminology, or an equivalent combination of related education and experience.
Two years of legal experience or an equivalent combination of related education and experience.

Nice To Haves

Experience working in workers’ compensation.
Legal administrative experience.

Responsibilities

Transcribe legal documents and correspondence.
Organize and maintain paper and electronic filing systems.
Prepare correspondence and legal papers, spreadsheets, and presentations.
Maintain calendars and track deadlines.
Update and index pleadings and discovery binders.
Draft medical, employment, IRS, and Social Security Administration authorization forms, releases, and orders.
Proofread legal documents.
Enter time for billing purposes.
Apply Bates stamps to documents.
Assist with opening and closing files.
File, organize, and index legal matters.
Scan, copy, fax, and email legal documents.
Schedule court reporters, depositions, hearings, and other meetings.
Make travel arrangements.
Process third-party and vendor invoices.
Copy data to media such as CDs or flash drives.
File documents with courts or search court files.
Maintain confidentiality as necessary.
Follow firm policies and procedures.
Perform other duties as assigned.