Secretary

Charles County Public Schools • Waldorf, MD

2d

About The Position

The Secretary performs school office and pupil-record duties, including maintaining student records and reports, registering and withdrawing pupils, following up on immunizations, maintaining transportation and emergency information, preparing and distributing correspondence, responding to inquiries, handling mail and messages, and overseeing student fundraiser sales and collections. The position is for 10 months and is classified as non-exempt, with salary scale UA2, Grade 7–8. Related duties may be assigned by the school principal.

Requirements

• High school diploma.
• Positive human-relations skills.
• Demonstrated aptitude for successful performance of the listed duties and responsibilities.
• Computer literacy, including MS Word, Excel, PowerPoint, and Internet use.
• Ability to compile data accurately and concisely.
• Ability to work with pupils, teachers, parents, administrative personnel, and school visitors in a way that supports good working relationships.
• Knowledge of efficient office practices and procedures.
• Ability to react effectively to simultaneous inquiries and situations.
• Good oral and written communication skills.
• Ability to collaborate with others, follow up, and work independently.

Responsibilities

• Prepare and maintain pupil records and related reports; verify pupil information, file reports such as monthly pupil attendance and suspension reports, and contact parents about attendance policies and procedures.
• Register new pupils, request prior school records, withdraw transferring pupils, and forward permanent school records or copies when pupils transfer out of state.
• Follow up on immunizations to ensure compliance with Maryland School Law and prepare the School Immunization Report.
• Maintain current student bus routes and bus numbers, and prepare ECOTRAN reporting, block, stop, and home-location information for new students.
• Maintain current emergency cards and information-card files for all students.
• Type and distribute correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, and other materials as required, and maintain appropriate files.
• Answer inquiries from students, parents, staff, and school visitors.
• Receive, sort, and forward mail and messages for staff members.
• Supervise sales and collection of money from students for fundraisers.
• Perform related duties as assigned by the school principal.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED