Secretary

Diocese of Tucson•Morenci, AZ

About The Position

Under the direction of the Office Manager and/or Pastor is responsible for performing a variety of secretarial and administrative support duties. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)

Requirements

A working knowledge of, and a strong commitment to the mission of fostering lay leadership in the Catholic Church; must also be a practicing Roman Catholic in full communion with the Church
Minimum typing speed of 40 WPM; Proficiency in the use of computer technology including word processing, the use of excel and related technology.
Excellent communications skills including written, verbal, public speaking, and presentation skills; ability to maintain confidentiality
Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player
Be able to manage multiple tasks simultaneously
The ability to successfully complete a criminal history and background check
Professional bearing and clean and neat personal appearance
Graduation from a 2-year college in Business or Public Administration or equivalent experience
A minimum of one year’s experience as a secretary or administrative assistant in a small, medium, or large firm or equivalent experience

Nice To Haves

Proficiency in Spanish preferred but not required.

Responsibilities

Support the pastoral and spiritual mission of the Diocese and the Catholic Church
Shall abide by Catholic principles in the employee’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures.
With oversight, be responsible for department mail including pickup and delivery of post office and other mail.
Work collaboratively with employees; provide assistance as necessary.
Foster communications and work collaboratively with all parish employees and diocesan employees
Answer and handle correspondence and telephone calls in a professional and courteous manner
File and maintain records as required
Provide secretarial and word-processing support as required including composing and typing of correspondence
Always maintain physical and information security; respect confidentiality and privacy of all persons contacted.
Monitor expenses; process check requests and invoices for payment as required.
Provide support to other department personnel as required
Perform other duties as assigned