Secretary

Diocese of Tucson•Morenci, AZ

3d•Onsite

About The Position

The Parish Secretary performs a variety of secretarial and administrative support duties under the direction of the Office Manager and/or Pastor at Holy Cross Parish in Morenci, Arizona. The role supports the pastoral and spiritual mission of the Diocese and Catholic Church. The employee is expected to act in accordance with Catholic teachings and morals in professional and private life, and to respect Arizona state law and the Parish’s Zero Tolerance Policy concerning abuse of minors and boundary violations. The position handles mail, correspondence, telephone calls, records, word processing, expenses, check requests, and invoices, while supporting other parish personnel as needed. It requires a commitment to confidentiality, collaboration, professional conduct, and the ability to manage multiple tasks. This is a part-time, non-exempt position.

Requirements

Working knowledge of and strong commitment to the mission of fostering lay leadership in the Catholic Church.
Must be a practicing Roman Catholic in full communion with the Church.
Minimum typing speed of 40 words per minute.
Proficiency with computer technology, word processing, Excel, and related technology.
Excellent written, verbal, public speaking, and presentation skills, and ability to maintain confidentiality.
Excellent human relations and interpersonal skills; self-starter, well-organized, and a team player.
Ability to manage multiple tasks simultaneously.
Ability to successfully complete a criminal history and background check.
Professional bearing and clean, neat personal appearance.
Graduation from a two-year college in Business or Public Administration, or equivalent experience.
At least one year of experience as a secretary or administrative assistant in a small, medium, or large firm, or equivalent experience.
Ability to perform required activities including walking, sitting, standing, stooping, reaching, talking, hearing, carrying, and keyboarding.
Ability to lift as required in a normal office environment; normal coordination, manual dexterity, mental ability, and visual ability.

Nice To Haves

Proficiency in Spanish is preferred but not required.

Responsibilities

Support the pastoral and spiritual mission of the Diocese and the Catholic Church.
Abide by Catholic principles and conduct professional and private life in accordance with Catholic morals and principles.
Handle department mail, including pickup and delivery from the post office and other sources, with oversight.
Work collaboratively with employees and provide assistance as necessary.
Foster communication and collaboration with parish and diocesan employees.
Answer correspondence and telephone calls professionally and courteously.
File and maintain records as required.
Provide secretarial and word-processing support, including composing and typing correspondence.
Maintain physical and information security and respect the confidentiality and privacy of all persons contacted.
Monitor expenses and process check requests and invoices for payment as required.
Provide support to other department personnel as required.
Perform other duties as assigned.