Secretary

Charles County Public Schools•La Plata, MD

13d•Onsite

About The Position

This position involves performing secretarial and administrative duties within the Office of Teaching and Learning. The role requires managing communications, maintaining records, scheduling appointments, and assisting with various office functions. The secretary will be responsible for ensuring the smooth operation of the office by handling correspondence, preparing documents, and supporting staff with their tasks. Confidentiality and attention to detail are crucial in this role.

Requirements

High School Diploma or GED required.
One to three years of demonstrated secretarial experience required.
Experience with MS Word, MS Excel, MS Access, MS Publisher, etc. required.
Ability to perform secretarial/administrative duties.
Proficient computer skills including word processing and database required.
Working knowledge of office practices and procedures.
Ability to exercise sound judgment, tact, and courtesy while managing difficult or emotional situations.
Ability to read and interpret documents such as procedure manuals.
Ability to write routine memorandums and correspondence.
Ability to maintain administrative records and prepare routine reports from such records.
Ability to carry out instructions in written, oral or diagram form.
Ability to follow instructions, respond to management direction; completes tasks on time or notifies supervisor with an alternate plan.
Demonstrate attention to detail.
Work well in group or team problem solving situations.
Maintain confidentiality.
Balance team and individual responsibilities; exhibit objectivity and openness to others’ views; give and welcomes feedback; able to build morale and group commitments to goals and objectives.
Treat people with respect; keep commitments; inspire the trust of others; works with integrity and ethically; upholds school system values.
Follow policies and procedures; complete administrative tasks correctly and on time.
Prioritize and plan work tasks and make use of time efficiently.
Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality.
Must be punctual and dependable; ensures work responsibilities are covered when absent.

Nice To Haves

Experience with Oracle or similar software.

Responsibilities

Screen incoming calls and correspondence and respond when necessary.
Prepare memorandums and other documents as needed.
Assist in arranging programs and events.
Initiate, manage, and maintain financial records when necessary.
Assist with all matters concerning the operation and functions in the Office of Teaching and Learning.
Direct preparation of records of all meetings.
Act as custodian of documents and records.
Distribute mail.
Create and maintain official records and files.
Perform related duties as assigned.