Secretary

Indian Health Service•Red Mesa, AZ

6d•Onsite

About The Position

Join the Four Corners Regional Health Center team as a Secretary supporting health care operations in the community of Red Mesa, Arizona. This position provides essential administrative and clerical support while working with staff to help ensure efficient day-to-day operations and quality service to patients and the community. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Requirements

Selectee may be subject to a probationary period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959
This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.
Successfully pass the E-Verify employment verification check.
You will need to set up direct deposit so we can pay you.
This position requires the successful completion of a federal background investigation as a condition of employment.
Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance.
This position requires a review of the applicant's financial history as part of the personnel security and suitability determination.
Applicants must demonstrate financial responsibility, maintain good credit, and satisfy all legal financial obligations prior to applying.
Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS).
Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.
Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Database, spreadsheets, graphic word processing documents, communicating effectively and interacting with a wide variety of individuals within and outside the organization, and receives and answers routine telephone inquiries.
Preparing and processing a variety of documents associated with travel, timekeeping, purchases orders, etc.
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level.
Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Nice To Haves

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.
Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.
Decisions on requests for RA are made on a case-by-case basis.
If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.
You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.
To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Responsibilities

Provides administrative and clerical support to the assigned division or office within the service unit.
Coordinates daily office activities, schedules, appointments, meetings, and other administrative functions to support efficient operations.
Prepares, reviews, and processes correspondence, reports, forms, and other official documents.
Maintains and organizes files, records, databases, and other administrative documentation in accordance with applicable requirements.
Serves as a point of contact for staff, patients, community members, and other organizations, providing information and directing inquiries as appropriate.
Supports supervisors and staff with a variety of administrative tasks, including tracking actions, managing office supplies and resources, and coordinating information needed for day-to-day operations.