Secretary (Reg FT)

Community College of Allegheny County (CCAC)•Monroeville, PA

1d•Onsite

About The Position

The Secretary performs general secretarial and clerical duties for the Enrollment Services department at the Boyce Campus. Responsibilities include preparing correspondence, reports, forms, and other materials; handling calls and visitors; maintaining files and records; scheduling; and supporting payroll, cash, supplies, mailings, meetings, and college events. The role is fully in-person and may require travel to any campus or center location in the CCAC system. Standard College hours are Monday through Friday, 8:30 a.m. to 4:30 p.m.; additional evening and weekend hours may be needed to meet department needs. Applicants must have a high school diploma or GED and one year of relevant experience in an office environment. The position requires customer-service, communication, organizational, interpersonal, and clerical skills; attention to detail; the ability to multitask and meet deadlines; and the ability to use a personal computer, switchboard as needed, and appropriate College software or equivalent. Regular and timely attendance is required. The employee must be able to work in a general office environment and sit for at least two hours without interruption. Current Pennsylvania child abuse, Pennsylvania State Police criminal records, and FBI criminal background clearances are required if offered the position.

Requirements

High school diploma or GED.
One year of relevant experience gained from working in an office environment.
Ability to tactfully and courteously answer questions and provide information.
Knowledge related to the specific needs of the department.
Ability to travel to perform work duties at any campus or center location within the CCAC system.
Ability to operate office equipment, including a personal computer and switchboard as needed, and appropriate College software packages or equivalent.
Good organizational, customer-service, communication, interpersonal, and clerical skills.
Detail-oriented, able to multitask and meet deadlines, and able to work as a team player.
Regular and timely attendance.
Ability to work in a general office environment and sit for at least two hours without interruption.
Current Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check are required if offered the position.

Responsibilities

Provide quality customer service to internal and external customers.
Prepare and process correspondence, documents and forms, reports, minutes, surveys, and other materials.
Screen phone calls; receive and assist visitors; receive, sort, and deliver mail; and receive and respond to requests.
Maintain electronic and paper files, records, logs, and reports.
Review documents for accuracy and completeness and edit them as necessary.
Perform scheduling activities.
Maintain and order supplies.
Compute and process payroll for assigned faculty and staff; handle cash receipts and petty cash as necessary; and assist with trip requests as needed.
Prepare bulk mailings and participate in clerical preparations and activities for meetings and college events.
Assist with training temporary others and may assign work to temporary part-time and work-study student employees.
Perform duties in accordance with applicable laws, collective bargaining agreements, board policies, and administrative regulations and directives.
Perform other clerical duties related to department-specific needs and other related duties as required or assigned.

Benefits

Health plan with a low out-of-pocket expense network option.
Position-tailored time-off benefits, which may include vacation, personal, sick, and holiday pay.
Four-day workweek in the summer.
403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
Employer-paid group life insurance.
Short- and long-term disability benefits.
Flexible spending accounts (FSAs).
Employee Assistance Program (EAP).
Tuition waivers and tuition reimbursement.
Public Service Loan Forgiveness (PSLF) eligibility.
Professional development opportunities.
Discounts on theme parks, sporting events, electronics, and more.
Free employee parking.