Manager of Scholarships (Reg FT)

Community College of Allegheny County (CCAC)•Pittsburgh, PA

8d•Hybrid

About The Position

The Manager of Scholarships facilitates the administration, promotion, and distribution of more than 125 scholarships from the CCAC Educational Foundation to CCAC students. The role works directly with scholarship application review committees made up of Foundation donors and CCAC staff, and prepares annual reports for more than 80 scholarship fund founders. This position administers scholarship cycles, application reviews, and awards; supports students through the application process; maintains scholarship program resources and systems; and collaborates with College offices, donors, and other stakeholders. It also supports scholarship promotion events and the annual Scholarship Luncheon, responds to scholarship inquiries, and identifies opportunities to improve scholarship processes.

Requirements

Bachelor’s degree and at least 3 years of experience in a responsible administrative position, or an associate’s degree and at least 5 years of experience in a relevant higher education administrative position.
Knowledge of the Microsoft Office Suite.
Excellent written and verbal communication, organizational, and interpersonal skills.
Ability to take initiative, exercise sound judgment, and work independently with limited day-to-day direction.
Ability to organize and prioritize multiple responsibilities and meet deadlines.
Ability to maintain accurate records and effectively use scholarship management systems.
Ability to work collaboratively with students, donors, faculty, staff, and other stakeholders.
Ability to maintain confidentiality and handle sensitive information appropriately.
Current Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check are required if offered the position.
Official educational transcripts are required if offered the position.

Nice To Haves

Experience with nonprofit management or higher education administration.
Experience working in a scholarship program.
Experience with and/or knowledge of Raiser’s Edge and AwardSpring or other scholarship management software.
Knowledge of scholarship administration and software utilization practices.

Responsibilities

Administer the management, promotion, application review, and distribution of Foundation-funded and pass-through scholarships twice annually or as needed.
Manage scholarship cycle timelines and deadlines, and work with staff to determine scholarship award amounts.
Update scholarship applications annually or as needed and assist students with applications through workshops, training resources, and direct communication.
Run requested reports and host in-person scholarship promotion events at CCAC campus and center locations.
Collaborate with CCAC offices, including ITS, Registrar, Student Accounts, Financial Aid, and Finance, to administer the scholarship program.
Create, collate, and provide customized annual reports for scholarship fund donors.
Assist the Executive Director of Advancement Operations and the Director of Scholarships and Alumni Affairs with planning and executing the annual Scholarship Luncheon.
Manage the scholarship program email account and hotline, responding to incoming communications and requests in a timely and professional manner.
Maintain, update, and monitor scholarship program webpages.
Update and maintain scholarship program resources, award tracking, and the application site.
Provide data queries and reports when requested and perform other administrative duties as required or assigned.
Identify and recommend opportunities to improve scholarship processes and resources.
Represent the project at appropriate meetings, events, and activities.
Assist with CCAC Educational Foundation activities.
Perform other related duties as required or assigned.

Benefits

Comprehensive health coverage, including a health plan with a low out-of-pocket expense network option.
Time-off benefits that may include vacation, personal, sick, and holiday pay.
Four-day workweek in the summer.
403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
Employer-paid group life insurance.
Short- and long-term disability benefits.
Flexible spending accounts (FSAs).
Employee Assistance Program (EAP) with confidential support.
Tuition waivers and tuition reimbursement.
Public Service Loan Forgiveness (PSLF) eligibility.
Professional development opportunities.
Employee discounts on theme parks, sporting events, electronics, and more.
Free employee parking.