Secretary (Reg FT)

Community College of Allegheny County•Monroeville, PA

1d•Onsite

About The Position

The Secretary performs a variety of general secretarial duties for a major campus function, department, or division. Duties may include preparing correspondence and reports, screening telephone calls and visitors, filing, and scheduling. The position is based at the Boyce Campus and is fully in person, though the remote-work arrangement may be subject to change. The role may require travel to any campus or center location within the CCAC system. Standard College hours are Monday through Friday, 8:30 a.m. to 4:30 p.m.; additional evening and weekend hours may be needed to meet departmental needs. The Secretary provides customer service to internal and external customers; prepares and processes correspondence, forms, reports, minutes, surveys, and other materials; maintains files and records; reviews documents for accuracy; and performs scheduling and supply-ordering activities. Other duties include processing payroll for assigned faculty and staff, handling cash and petty cash as necessary, assisting with trip requests, preparing bulk mailings, and supporting meetings and College events. The role may also involve assisting with training temporary personnel and assigning work to temporary part-time and work-study student employees. All duties must be performed in accordance with applicable laws, collective bargaining agreements, Board policies, and administrative regulations and directives.

Requirements

High school diploma or GED.
One year of relevant experience gained from working in an office environment.
Ability to answer questions and provide information tactfully and courteously.
Knowledge related to the specific needs of the department sufficient to perform the responsibilities.
Ability to travel to perform work duties at any campus or center location within the CCAC system.
Ability to operate various office equipment, including a personal computer, switchboard as needed, and appropriate College software packages or equivalent.
Good organizational, customer service, communication, interpersonal, and clerical skills.
Attention to detail; ability to multitask, meet deadlines, and work as part of a team.
Regular and timely attendance.
Ability to work in a general office environment and sit for at least two hours without interruption.
Current Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check are required if offered the position and to be employed at the College.

Responsibilities

Provide quality customer service to internal and external customers.
Prepare and process correspondence, documents and forms, reports, minutes, surveys, and other materials.
Screen phone calls; receive and assist visitors; receive, sort, and deliver mail; and respond to requests.
Maintain electronic and paper files, records, logs, and reports.
Review documents for accuracy and completeness and edit as necessary.
Perform scheduling activities.
Maintain and order supplies.
Compute and process payroll for assigned faculty and staff.
Handle receipt of cash and petty cash as necessary, and assist with trip requests.
Prepare bulk mailings and participate in clerical preparations and activities for meetings and College events.
Assist with training temporary personnel and may assign work to temporary part-time and work-study student employees.
Perform duties in accordance with applicable laws, collective bargaining agreements, Board policies, and administrative regulations and directives.
Perform other clerical duties related to the specific needs of the department and other related duties as required or assigned.

Benefits

Comprehensive health coverage, including a health plan with a low out-of-pocket expense network option.
Time-off benefits that may include vacation, personal, sick, and holiday pay; a four-day workweek in the summer is also offered.
403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
Employer-paid group life insurance and short- and long-term disability.
Flexible spending accounts (FSAs).
Employee Assistance Program (EAP).
Tuition waivers and tuition reimbursement.
Public Service Loan Forgiveness (PSLF) eligibility.
Professional development opportunities.
Employee discounts on theme parks, sporting events, electronics, and other items.
Free employee parking.