Secretary

Pinon Unified School District•Pinon, AZ

25d

About The Position

Performs routine and procedural secretarial duties, including typing correspondence, memoranda, and other written materials. Receives visitors, answers and screens telephone calls, provides information, and explains general Maintenance Department policies and procedures. Organizes the sequential order of steps for maintenance work orders and maintains the Facility Director’s calendar. Schedules departmental meetings and prepares relevant documents and materials for attendees. Handles disposition forms, timesheets, and leave slips for approval, and submits them to the Business Office for processing. Edits classified employees’ timesheets using BambooHR. Arranges departmental travel, including itineraries, lodging reservations, purchase and vehicle requisitions, and completed district travel packets for the Business Office or Superintendent’s Office, as appropriate. Monitors equipment usage, maintains supply inventory, orders office supplies as needed, and maintains departmental records and files using an effective filing system. Protects confidential and sensitive information, handles incoming and outgoing mail, and performs other duties as assigned.

Requirements

High school diploma or equivalent (GED), or an Associate Degree, or a combination of experience and education.
Two years of progressive and responsible secretarial or administrative support experience; school-setting experience is preferred.
Proficiency with standard business equipment, including Mac and PC computers.
Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and OneNote, and the Google platform.
Ability to promote positive and effective interpersonal relationships within the school, departments, and general public.
Ability to communicate courteously and professionally, orally and in writing, with students, parents, employees, and the general public.
Ability to work in an environment with frequent interruptions, quickly changing priorities, and occasionally limited directions.
Ability to maintain strict confidentiality of work and records.
Proven successful employment record.

Nice To Haves

Secretarial or administrative support experience in a school setting.

Responsibilities

Type correspondence, memoranda, and other written materials.
Receive visitors; answer and screen telephone calls; provide information; and explain general Maintenance Department policies and procedures.
Organize the sequential order of steps for maintenance work orders.
Schedule appointments and maintain the Facility Director’s calendar.
Schedule departmental meetings and prepare relevant documents and materials for attendees.
Handle disposition forms, timesheets, and leave slips for approval and submit them to the Business Office for processing.
Edit classified employees’ timesheets using BambooHR.
Arrange departmental travel, including preparing itineraries, reserving lodging, preparing purchase and vehicle requisitions, and submitting completed district travel packets to the appropriate office for processing.
Monitor equipment usage, maintain supply inventory, and order office supplies as needed.
Maintain departmental records and files using an effective filing system.
Ensure confidentiality and properly handle confidential and sensitive information.
Handle incoming and outgoing mail.
Perform other duties as assigned.