Secretary E8

State of Michigan • Baraga, MI

6d

About The Position

The Secretary E8 provides secretarial support to the Assistant Deputy Warden(s) office within a correctional facility. The position coordinates office activities, including scheduling activities and interviews and reserving meeting rooms; schedules meetings; and prepares and maintains office records, reports, and correspondence on behalf of the Assistant Deputy Warden(s). It receives, monitors, evaluates, and prioritizes incoming verbal communication and written documentation, and handles confidential information. The position also completes special projects and other duties as assigned, and may provide backup coverage for the Warden / Deputy Warden Secretary when needed.

The position is drug- and alcohol-test designated. New hires and returning MDOC employees who have been away from the department for more than two years must complete Non-Custody New Employee Training, either 40 or 80 hours of initial in-person training based on offender contact and job classification, as well as additional online training.

Requirements

• High school education or equivalent level typically acquired through completion of high school.
• Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.
• Submit an online application through NEOGOV; hard-copy applications are not accepted.
• Attach a resume listing specific experience and dates of employment (month and year) and hours worked per week.
• Provide at least three professional references with contact information, including phone number and email address; current MDOC employees must include their current supervisor.
• Applicants with a misdemeanor or felony conviction are ineligible for MDOC employment until satisfactory completion of any imposed sentence, including parole or probation. The department may screen out applicants convicted of a felony in accordance with Public Act 191 of 2017.
• Employees are required to meet state classified service ethical standards and report possible conflicts of interest.

Responsibilities

• Provide secretarial support to the Assistant Deputy Warden(s) office.
• Coordinate office activities, including scheduling activities and interviews and reserving meeting rooms.
• Schedule meetings.
• Prepare and maintain office records, reports, and correspondence on behalf of the Assistant Deputy Warden(s).
• Receive, monitor, evaluate, and prioritize incoming verbal communication and written documentation.
• Handle confidential information.
• Complete special projects and other duties as assigned.
• Provide backup coverage for the Warden / Deputy Warden Secretary when needed.

Benefits

• MDOC benefits and services are available to support military and veteran employees, spouses, and families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED