Secretary-Departmental

IU Health • Lafayette, IN

3d • Onsite

About The Position

The Secretary-Departmental provides administrative support for efficient residency program operations. The role manages program records and databases, coordinates schedules and educational activities, prepares reports and accreditation documentation, and supports resident assessments and compliance tracking. It also provides customer service and general office support while collaborating with residency leadership and program staff to support resident education and program success.

The position is based at the West Medical Office Building-Arnett and is scheduled Monday through Friday, 8 a.m. to 5 p.m.

Requirements

• High school diploma or GED.
• 0–3 years of relevant experience.
• Basic proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

Nice To Haves

• Experience in a health care setting.

Responsibilities

• Provide administrative support for residency program operations, including scheduling, record management, correspondence, report preparation, and maintenance of confidential information.
• Manage residency databases and systems, including MedHub, Amion, Cerner, and reporting platforms, ensuring accurate documentation, evaluations, schedules, and resident records.
• Coordinate resident, faculty, clinic, elective, and educational schedules, and communicate changes to stakeholders.
• Prepare and distribute reports, evaluations, performance tracking data, committee materials, and accreditation-related documentation.
• Support Clinical Competency Committee processes, resident assessments, quarterly reviews, and compliance tracking.
• Coordinate residency educational activities, including didactics, procedure clinics, orientation programs, and resident events.
• Plan and support residency events such as graduation ceremonies, wellness initiatives, retreats, and faculty and resident meetings.
• Monitor office and program supply inventories, process purchase requests, and assist with budget-related administrative activities.
• Respond to routine inquiries from residents, faculty, staff, and visitors, provide customer service, and direct requests as appropriate.
• Provide general office support, including mail distribution, document preparation, filing, data entry, and special project coordination.
• Collaborate with residency leadership and program staff to support resident education, accreditation requirements, and overall program success.

Benefits

• 401(k) retirement savings with employer match.
• Tuition reimbursement.
• Employee Assistance Program counseling at no cost.
• Team member wellness programs with points that contribute toward a biweekly financial incentive.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED