Secretary-Departmental

Indiana University Health System • Lafayette, LA

2d • Onsite

About The Position

The Secretary-Departmental provides administrative support to ensure efficient residency program operations. The role supports residency leadership, program staff, residents, faculty, and other stakeholders through scheduling, record management, correspondence, reporting, database administration, educational activity coordination, event support, and general office tasks. It also helps maintain accurate resident records and support accreditation requirements and the overall success of the program.

The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The work location is West Medical Office Building-Arnett.

Requirements

• High school diploma or GED.
• 0–3 years of relevant experience; experience in a health care setting is a plus.
• Basic proficiency in Microsoft Office, including Word, Excel, and PowerPoint.

Nice To Haves

• Experience in a health care setting.

Responsibilities

• Provide administrative support for residency program operations, including scheduling, record management, correspondence, report preparation, and maintenance of confidential information.
• Manage residency databases and systems, including MedHub, Amion, Cerner, and reporting platforms, ensuring accurate documentation, evaluations, schedules, and resident records.
• Coordinate resident, faculty, clinic, elective, and educational schedules, and communicate changes to stakeholders.
• Prepare and distribute reports, evaluations, performance tracking data, committee materials, and accreditation-related documentation.
• Support Clinical Competency Committee (CCC) processes, resident assessments, quarterly reviews, and compliance tracking.
• Coordinate residency educational activities, including didactics, procedure clinics, orientation programs, and resident events.
• Plan and support residency events such as graduation ceremonies, wellness initiatives, retreats, and faculty/resident meetings.
• Monitor office and program supply inventories, process purchase requests, and assist with budget-related administrative activities.
• Respond to routine inquiries from residents, faculty, staff, and visitors, providing excellent customer service and directing requests as appropriate.
• Provide general office support, including mail distribution, document preparation, filing, data entry, and special project coordination.
• Collaborate with residency leadership and program staff to support resident education, accreditation requirements, and overall program success.

Benefits

• 401(k) retirement savings with employer match.
• Tuition reimbursement.
• Employee Assistance Program counseling at no cost.
• Team member wellness programs with participation points that contribute toward a biweekly financial incentive.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED