Secretary (Associate Wardens Secretary)

Bureau of Prisons/Federal Prison System • Bryan, TX

27d • Onsite

About The Position

This position supports corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. The role involves managing administrative tasks to support the Associate Warden and maintaining the security of the institution.

Requirements

• U.S. Citizenship is Required.
• Must meet CTAP or ICTAP eligibility criteria.
• Must be rated well-qualified for the position.
• Must submit appropriate documentation to support CTAP eligibility (agency notice, most recent performance appraisal, most recent SF-50).
• GL-06 and GL-07 qualifications: At least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level, which has equipped the applicant with the particular qualifications to perform successfully the duties of the position.
• GL-06 specific experience examples: receiving visitors, determining request nature, providing routine information, receiving/distributing/routing correspondence, screening material, preparing drafts/final versions of documents, setting up and maintaining logs.
• GL-07 specific experience examples: following up on committee actions, scheduling/confirming supervisor's appointments, serving as advisor/mentor to other secretaries, managing congressional response file.
• If education is used as a requirement/substitution, legible transcripts must be uploaded, including school name, student name, degree, and date awarded.
• Academic degrees and coursework must be from an accredited college or university recognized by the U.S. Department of Education.
• Maximum entry age of 36 for original appointment to a Bureau of Prisons institution (exceptions for prior federal law enforcement coverage and qualified preference eligible veterans).
• Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation.
• All applicants are subject to and must satisfactorily pass NCIC and credit checks.
• Applicants not currently working in an institution must complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence if authorized to carry a firearm.
• Successful completion of the "Introduction to Correctional Techniques", three-week training course at Glynco, Georgia is required.

Nice To Haves

• Graduate education may be credited if directly related to the work of the position.

Responsibilities

• Receives visitors, determines the nature of their requests, and provides routine information or refers them to the Associate Warden.
• Maintains the supervisor's calendar and schedules appointments with the supervisor and staff.
• Serves as a liaison to the Associate Warden, processing requests on their behalf.
• Prepares drafts and final versions of materials such as memoranda, letters, reports, and requests.
• Maintains the security of the institution, which is a primary responsibility preceding all others.
• Follows up on committee actions, including typing and distributing docket sheets and processing actions.
• Schedules and confirms supervisor's appointments, events, and conferences, ensuring the supervisor is briefed and resolving scheduling conflicts.
• Serves as an advisor/mentor to other institution secretaries on procedural matters.
• Manages the institution's congressional response file, including receiving, tracking, and proofing responses.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• Federal employees and their families have access to a range of benefits designed to make their federal career rewarding.
• Eligibility for benefits depends on the type of position and whether it is full-time, part-time, or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed