Secretary (Captain's Secretary)
About The Position
The Secretary serves as a personal administrative assistant to the Captain and provides clerical services to Lieutenants in a correctional institution. The position receives incoming telephone calls directed to the Correctional Services Department, handles routine inquiries from staff and inmates, and provides technical assistance and answers questions about the general nature of correctional services. The Secretary establishes and maintains files for reports, statistical data, and other administrative materials, and composes routine correspondence for the Captain’s and Lieutenants’ signatures. Like all correctional institution employees, the Secretary is responsible for maintaining institutional security. Correctional responsibilities take precedence over the position’s other duties and are performed regularly. Appointment is subject to pre-employment screening, including an interview, urinalysis, physical examination, background investigation, NCIC and credit checks. Successful completion of a three-week Introduction to Correctional Techniques course in Glynco, Georgia, is required.
Requirements
- U.S. citizenship is required.
- Meet the applicable GL-05 or GL-06 qualification requirements through qualifying education, specialized experience, or (for GL-05 only) a combination of education and experience.
- GL-05 education qualification: four years of education above high school in an accredited business, secretarial, or technical school, junior college, college, or university, in a field for which high school graduation or its equivalent is the normal prerequisite.
- GL-05 and GL-06 experience qualification: at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level, typically in or related to the position.
- GL-05 qualifying experience may include preparing, receiving, reviewing, and verifying documents; processing transactions and maintaining office records; or locating and compiling information from files and other sources.
- GL-06 qualifying experience may include handling calls and visitors and information requests; processing correspondence and other materials; editing or composing letters and reports; office automation and personal-computer work; scheduling and coordinating meetings; travel arrangements; or time and attendance functions.
- For a GL-05 combination of education and experience, only education beyond the first 60 semester hours may count toward specialized experience; one academic year (30 semester hours) beyond the second year is equivalent to six months of specialized experience.
- Provide legible transcripts through USAJOBS when relying on education to meet or substitute for a qualification requirement; coursework must be from an appropriately accredited institution.
- Pass required pre-employment and panel interview, urinalysis, physical, background investigation, NCIC screening, and credit check.
- Complete the required qualification inquiry regarding misdemeanor domestic-violence convictions if not currently working in an institution, to determine authorization to carry a firearm.
- Successfully complete the three-week Introduction to Correctional Techniques training course in Glynco, Georgia.
- Meet the Selective Service requirement where applicable.
- Applicants seeking CTAP or ICTAP selection priority must meet program eligibility criteria, be rated well-qualified, and submit the required supporting documentation.
Responsibilities
- Serve as a personal administrative assistant to the Captain and provide clerical services to the Lieutenants.
- Receive incoming telephone calls directed to the Correctional Services Department.
- Handle routine inquiries from staff and inmates, provide technical assistance, and answer questions about correctional services.
- Establish and maintain files for reports, statistical data, and other administrative materials.
- Compose routine correspondence for the Captain’s and Lieutenants’ signatures.
- Help maintain institutional security; correctional responsibilities take precedence over other duties and are performed regularly.
Benefits
- Federal employee benefits package available to employees and their families; specific benefit eligibility depends on position type.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
