Secretary Associate Legal
About The Position
The Office of the Attorney General is hiring a Secretary Associate Legal for its Augusta Office. The position supports attorneys in the Litigation and General Government Divisions and provides support to multiple attorneys. It involves complex clerical responsibilities and administrative details requiring knowledge of legal processes, procedures, terminology, and documents. The role requires proficiency in word processing, legal document preparation, document and records management, data and file management, calendar management, and communications. The successful candidate is self-directed, motivated, flexible, organized, efficient, and able to produce accurate, high-quality work. Excellent interpersonal skills, a strong work ethic, a positive attitude, willingness to learn, and adaptability to changing responsibilities are important. The position requires effective teamwork and the ability to adapt to a fast-paced legal environment. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Requirements
- Training, education, or experience in office and administrative support work demonstrating solid knowledge of office processes and administrative functions sufficient to perform complex secretarial support tasks.
- Ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
- Competency in legal terminology and legal practices sufficient to perform complex secretarial tasks.
- All positions in this classification assume the qualifications of Secretary.
Nice To Haves
- Experience with Microsoft Office Suite products.
- Experience working with multiple attorneys in a law office setting.
- Familiarity with court rules, forms of pleadings, and service of process.
Responsibilities
- Use Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.
- Handle incoming and outgoing mail for Assistant Attorneys General (AAGs).
- Handle sensitive and confidential information for AAGs.
- Prepare and file court documents, including pleadings, motions, orders, and subpoenas, in state and federal court as instructed.
- Open case files according to attorneys’ protocols.
- Organize, copy, and scan confidential documents.
- Enter confidential case data in office databases.
- Proofread confidential legal documents.
- Research, compile, and analyze complex information.
- Communicate with colleagues, court staff, office staff, members of the public, and attorneys.
- Advise supervisors regarding individual work and group operations.
- Develop and recommend work methods to improve practices in a fast-paced legal practice.
- Participate in reception duties.
- Train and mentor other support staff.
- Calendar deadlines and reminders.
- Archive records and materials.
Benefits
- 13 paid holidays, 12 days of sick leave, and more than three weeks of vacation leave annually; vacation accrual increases with years of service.
- Personal leave for overtime-exempt employees.
- State-paid share of employee-only health insurance premiums, with the amount depending on salary; health insurance premium credit may reduce employee-only premiums by 5%.
- State-paid 100% of employee-only dental insurance premiums.
- State contributions to the Maine Public Employees Retirement System (MainePERS).
- Gym membership reimbursement of up to $40 per month.
- Health and dependent care flexible spending accounts.
- Eligibility as a State employee for Public Service Student Loan Forgiveness.
- Employee assistance through the Living Resources Program.
- Six weeks of fully paid parental leave for employees welcoming a child; additional unpaid leave may be available under the Family and Medical Leave Act.
- Voluntary deferred compensation through a MaineSaves 457(b) account.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
