Secretary Associate Legal

State of Maine•Bangor, ME

6d•Onsite

About The Position

The Office of the Attorney General is hiring a Secretary Associate Legal for a vacancy in its Bangor Office, Child Protection Division. The position provides support to multiple attorneys and involves complex clerical and administrative work requiring knowledge of legal processes, procedures, terminology, and documents. The role requires proficiency in word processing, legal document preparation, document and records management, data and file management, calendar management, and communications. The successful candidate should be self-directed, motivated, flexible, organized, efficient, accurate, and able to work effectively with a team in a fast-paced legal environment. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. This posting is limited to lateral transfers; only employees of the Office of the Attorney General may apply. Applications must include a resume, cover letter, writing sample, three references (including one work-related reference), and a completed online direct hire application. A job offer to a new hire is conditional on verification of credentials, criminal records, and driver’s license, and applicable professional license requirements. Benefits may vary according to collective bargaining agreements and are prorated for less than full-time employment.

Requirements

Training, education, or experience in office and administrative support work demonstrating a solid knowledge of office processes and administrative functions sufficient to perform complex secretarial support tasks.
Ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
Competency applying knowledge of legal terminology and legal practices to perform complex secretarial tasks.
Excellent interpersonal skills and work ethic, a positive attitude, willingness to learn new skills, and ability to adjust to shifting responsibilities.
Ability to work well as part of a team and adapt to rapid changes in a fast-paced legal environment.

Nice To Haves

Experience with Microsoft Office Suite products.
Experience working with multiple attorneys in a law office setting.
Familiarity with court rules, forms of pleadings, and service of process.

Responsibilities

Use Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.
Handle incoming and outgoing mail for Assistant Attorneys General.
Handle sensitive and confidential information.
Prepare and file court documents, including pleadings, motions, orders, and subpoenas, in District, Superior, and Maine Supreme Court as instructed.
Open case files according to attorneys’ protocols.
Organize, copy, and scan confidential documents.
Enter confidential case data in office databases.
Proofread confidential legal documents.
Research, compile, and analyze complex information.
Communicate clearly and pleasantly with colleagues, court staff, office staff, members of the public, and attorneys.
Advise supervisors regarding individual work and group operations.
Develop and recommend work methods to improve practices in a fast-paced legal practice.
Participate in reception duties.
Train and mentor other support staff.
Calendar deadlines and reminders.
Archive Office of the Attorney General materials.

Benefits

13 paid holidays, 12 days of sick leave, and 3+ weeks of annual vacation leave; vacation accrual increases with years of service, and overtime-exempt employees receive personal leave.
The State pays 85%–95% of employee-only health insurance premiums, depending on salary; participation in the Health Insurance Premium Credit program decreases employee-only premiums by 5%.
The State pays 100% of employee-only dental insurance premiums.
State contributions to the Maine Public Employees Retirement System (MainePERS).
Gym membership reimbursement of up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness through the State as a qualified employer.
Employee assistance program through the Living Resources Program.
Six weeks of fully paid parental leave for employees welcoming a child; additional unpaid leave may be available under the Family and Medical Leave Act.
Voluntary deferred compensation through a MaineSaves 457(b) account.