Secretary Associate Legal

State of Maine•Bangor, ME

7d•$41,891 - $60,299•Onsite

About The Position

The Office of the Attorney General is hiring a Secretary Associate Legal for a vacancy in its Bangor Office, Child Protection Division. This position is open only to current employees of the Office of the Attorney General and is limited to lateral transfers. The role involves complex clerical and administrative responsibilities requiring sound knowledge of legal processes, procedures, terminology, and documents. The secretary provides support to multiple attorneys and handles confidential legal and case information. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. The successful candidate will be self-directed, motivated, flexible, organized, and efficient, and will produce accurate, high-quality work. The role requires excellent interpersonal skills, a positive and adaptable approach, a willingness to learn, and the ability to work collaboratively in a fast-paced legal environment with shifting responsibilities. The position also includes advising supervisors, improving work methods, participating in reception duties, and training and mentoring other support staff. Applicants must submit a cover letter, resume, writing sample, three references (including one work-related reference), and a completed online direct-hire application. A job offer to a new hire is conditional upon verification of credentials, criminal records, driver's license, and professional license requirements if applicable.

Requirements

Training, education, or experience in office and administrative support work demonstrating competency in applying knowledge of office processes and administrative functions to perform complex secretarial support tasks.
Ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
Competency in applying knowledge of legal terminology and legal practices to perform complex secretarial tasks.
Applicants must be employees of the Office of the Attorney General; this opening is for lateral transfers only.

Nice To Haves

Experience with Microsoft Office Suite products.
Experience working with multiple attorneys in a law office setting.
Familiarity with court rules, forms of pleadings, and service of process.

Responsibilities

Use Microsoft Office Suite products for word processing, email, data entry, and spreadsheets.
Handle incoming and outgoing mail for Assistant Attorneys General.
Handle sensitive and confidential information for Assistant Attorneys General.
Prepare and file court documents, including pleadings, motions, orders, and subpoenas, in District, Superior, and Maine Supreme Court as instructed.
Open case files in accordance with attorneys’ protocols.
Organize, copy, and scan confidential documents.
Enter confidential case data in office databases.
Proofread confidential legal documents.
Research, compile, and analyze complex information.
Communicate clearly and effectively with colleagues, court staff, office staff, members of the public, and attorneys.
Advise supervisors regarding individual work and group operations.
Develop and recommend new work methods to improve practices in a fast-paced legal practice.
Participate in reception duties.
Train and mentor other support staff.
Calendar deadlines and reminders.
Archive records.

Benefits

13 paid holidays, 12 days of sick leave, and more than three weeks of vacation leave annually; vacation accrual increases with years of service, and overtime-exempt employees receive personal leave.
The State pays 85%–95% of employee-only health insurance premiums, depending on salary; dependent coverage is also available.
A 5% employee-only health insurance premium credit for qualifying participation.
The State pays 100% of employee-only dental insurance premiums.
State contributions to the Maine Public Employees Retirement System (MainePERS).
Gym membership reimbursement of up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness through the State's qualified-employer status.
Living Resources employee assistance program.
Six weeks of fully paid parental leave for employees welcoming a child; additional unpaid leave may be available under the Family and Medical Leave Act.
Voluntary pre-tax deferred compensation savings through a MaineSaves 457(b) account.