Secretary-A (9) - COF/ MAERS Secretary Education

State of Michigan•Lansing, MI

9d•Hybrid

About The Position

The Secretary-A performs administrative and data-support activities for the Michigan Department of Corrections (MDOC) Education Section and the Michigan Department of Education–Labor and Economic Development (MDOE-LEO) section. MDOC Education operates one school district and is the state’s largest provider of adult education, educating incarcerated adults who do not have a high school diploma or high school equivalency. The program must meet legislative, federal, and local requirements, including monitoring benchmarks established through the National Reporting System. The role collaborates with MDOC Education Administration and principals to track benchmarks for more than 5,000 students and serves as the recognized resource for the MAERS database. It maintains and tracks enrollment, enters data for state and federal reporting, and creates classes in MAERS for teachers. The position compiles statistics and data from 27 schools, examines trends, and prepares reports for leadership. It also identifies training and staff-development needs, provides resources and guidance to staff and management in correctional facility schools and Central Office, and serves as the primary contact between MDOC Education and MDOE-LEO. The position may be hybrid up to 50%. At least the first two weeks are expected to be worked in the office to support learning the position; this arrangement may change to remain consistent with remote-work expectations.

Requirements

Education typically acquired through completion of high school.
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8 or Legal Secretary E8; OR four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7 or Legal Secretary 7.
Knowledge of the MAERS database system.
Knowledge of and ability to interpret and apply complex rules, regulations, policies, and procedures.
Knowledge of a supervisor’s point of view and priorities, and ability to make decisions and take appropriate actions.
Knowledge of office practices, procedures, and computer software programs.
Knowledge of organization, workflow, staffing, forms, and procedures, including the use and makeup of forms.
Ability to meet schedules and deadlines.
Ability to compose routine correspondence and reports and use correct English usage and grammar.
Ability to follow, apply, interpret, and explain instructions and guidelines.
Ability to communicate effectively.
Ability to determine work priorities and coordinate work of the unit.
Applicants must attach a cover letter and resume; all required documents must be submitted with the application through NEOGOV.
Applicants with college transcripts must attach official transcripts showing the degree earned and conferral or graduation date; unofficial or web-based transcripts are not accepted.
Employees must meet state classified-service ethical standards and report possible conflicts of interest.
New hires and returning MDOC employees who have been away for more than two years must complete 40 or 80 hours of initial in-person Non-Custody New Employee Training, depending on offender contact and job classification, along with additional online training.

Responsibilities

Maintain and track enrollment and enter data into the MAERS database for required state and federal reporting.
Create and build classes for teachers in the MAERS database.
Collaborate with MDOC Education Administration and principals to track benchmarks for more than 5,000 students.
Collect and compile statistics measuring, tracking, and evaluating the Academic Program, including information and data from 27 individual schools.
Examine data trends and compile reports for leadership.
Identify training needs and staff-development opportunities.
Provide resources and guidance for support activities to staff and management in correctional facility schools and Central Office.
Serve as the primary contact between MDOC Education and MDOE-LEO.
Analyze and assess services and operations for quality, efficiency, and effectiveness and make recommendations for improvements.
Coordinate work of the unit and determine work priorities.