School Office Manager

The Menta Education Group • Phoenix, AZ

5d • Onsite

About The Position

As an Office Manager with The Menta Education Group at Harbourview Academy in Phoenix, you will manage incoming communications and visitors and maintain current, accurate records. The role supports the school's office operations, student records, staff timekeeping, accounts receivable, payroll preparation, and Workers' Compensation reporting. The school serves children and adolescents with academic and social-emotional needs, including students with behavioral needs, in a special education setting.

Requirements

• Comfort working in a busy, fast-paced school environment.
• Comfort working around students with behavioral and social-emotional needs.
• Knowledge of modern office procedures and methods, including telephone communications, office systems, and record-keeping.
• Knowledge of modern business communications and grammar, including the style and format of letters and memoranda.
• Ability to establish priorities, work independently, and accomplish objectives with minimal supervision.
• Proficiency in Microsoft Office.
• Proficiency in Google Docs.

Nice To Haves

• Bilingual English/Spanish skills are preferred but not required.
• Demonstrated experience with Paylocity or similar software is preferred.

Responsibilities

• Answer, screen, and direct incoming telephone calls.
• Fax documents, make copies, and sort and deliver mail.
• Handle incoming and outgoing package shipments.
• Greet and direct visitors.
• Maintain office supplies.
• Maintain up-to-date student records.
• Contact parents and inform school districts when a student is absent.
• Maintain staff daily time records.
• Perform the school's accounts receivable function.
• Prepare payroll information for school staff.
• Prepare Workers' Compensation reports as required.
• Assist corporate staff with additional duties as needed.

Benefits

• Medical, dental, vision, and supplemental insurance programs.
• Medical insurance enrollment for full-time employees is available on the date of hire, with no waiting period.
• Generous paid time off benefits.
• 403(b) investment options.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed