School Administrative Assistant / Receptionist

YOUNGSTOWN AREA JEWISH FEDERATION•Youngstown, OH

16h•Onsite

About The Position

The School Administrative Assistant serves as the first point of contact for students, families, staff, and visitors and is responsible for maintaining a welcoming, organized, and efficient front office. This position provides clerical, receptionist, and light bookkeeping support to ensure the smooth daily operation of the school.

Requirements

High school diploma required
Basic knowledge of bookkeeping or accounting practices
Proficiency in Microsoft Office/Google Workspace and office equipment
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to maintain confidentiality and professionalism
Friendly, patient, and service-oriented demeanor
Strong attention to detail and accuracy
Ability to prioritize tasks in a busy school environment
Dependable, punctual, and self-motivated
Comfortable working with children, families, and staff
Ability to handle sensitive situations with discretion
Team player with a positive attitude

Nice To Haves

associate degree or administrative training preferred
Previous experience in an office, school, or customer service setting preferred

Responsibilities

Greet visitors, parents, students, and staff in a professional and friendly manner
Answer and direct incoming phone calls and emails
Manage visitor sign-in procedures and maintain security protocols
Receive and distribute mail, deliveries, and messages
Maintain front office appearance and organization
Assist with student arrival, dismissal, and attendance communication
Provide clerical support to the Principal and teaching staff
Maintain student records, files, and confidential documents
Prepare correspondence, forms, letters, and reports
Manage calendars, appointments, and meeting schedules
Assist with event coordination, room scheduling, and communications
Maintain office supplies and place orders as needed
Support copying, filing, and document preparation for staff
Assist parents with forms, questions, and general information
Track and document student attendance, tardiness, and early dismissals
Communicate attendance information to appropriate staff
Maintain accurate emergency contact and student information records
Collect, record, and receipt payments (tuition, fees, fundraisers, etc.)
Maintain payment logs for student accounts
Assist with basic data entry into accounting software or spreadsheets
Track petty cash and maintain accurate records
Compile payroll information for timely submission
Support the Business Office with invoices and purchase documentation