Receptionist/Administrative Assistant

GROUP Contractors•Baton Rouge, LA

About The Position

We are seeking a friendly, organized, and dependable Receptionist / HR Assistant to support daily office operations and assist our Human Resources department. This role serves as the first point of contact for visitors and callers while also providing essential administrative and HR support to ensure a smooth and welcoming workplace environment. The ideal candidate is professional, people-oriented, detail-focused, and able to multitask in a busy office setting.

Requirements

High school diploma or equivalent required
Previous experience in receptionist, customer service, or administrative support role preferred
Basic knowledge of MS Office Suite (Word, Excel, Outlook)
Strong communication and interpersonal skills
Excellent organization and attention to detail
Ability to multitask and stay professional in a fast-paced environment
Dependable, punctual, and team-oriented

Nice To Haves

Associate degree or certifications preferred

Responsibilities

Greet and welcome visitors in a professional and friendly manner
Answer and route incoming phone calls, emails, and general inquiries
Manage front desk operations and maintain a clean, organized reception area
Sign in guests, vendors, and employees as needed
Provide basic information about the company to visitors and callers
Assist with onboarding new employees, including paperwork and orientation setup
Maintain and update employee records and HR files with accuracy and confidentiality
Support HR staff with scheduling interviews and coordinating candidate communications
Help distribute HR-related documents and notices to employees
Perform basic data entry and maintain organized digital and physical filing systems
Assist with copying, scanning, faxing, and filing documents
Order and restock office and HR supplies as needed
Support general office tasks to ensure smooth day-to-day operations